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MINUTES
Regular Board Meeting
6:00 p.m., Tuesday, December 14, 2011
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, J.D. Soulek, called the meeting to order at 6:05 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Mike Boon, Molly Kyler, Traci Thorpe, Vance Johnson and Allison Christy. Troy Lewis, Jess Soto, Rick Scott and Randy Kyler were also in attendance.
CONSENT AGENDA
Mr. Buck moved to approve the Consent Agenda, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
ADMINISTRATIVE REPORTS
Traci Thorpe, Executive Director, Instructional and Student Services – Ms. Thorpe gave reports as follows:
Business & Industry Services – Mike Boon
• Good News! Jeff Lockett is back from his medical leave. The second eye surgery has been deemed successful. Jeff returned to work half days on November 14th and he fully returned after Thanksgiving Break. We are glad to have him back.
• AT&D has completed and turned in the Winter/Spring catalog to Marketing.
• Steve has been very active working on a couple of Training for Existing Industry (TEI) contracts as well as wrapping up the Dorada Foods Training for Industry (TIP) contract.
• Johnny has been working with OSU’s New Product Development Center (NPDC) to help a couple of his clients move their products forward in design and marketing.
• Molly has officially transferred to the BIS Team and she is getting acquainted with her new responsibilities and opportunities.
Communications & Marketing – Molly Kyler/Terri Busch
Comm/Mktg
• Lt. Governor Praises CareerTech, this article will be coming out the week of December 12th
• AT&D Catalogue has gone to print for the Spring 2012 Semester.
Org. Dev/OkACTE
• Attending Managers' Tool Belt and other leadership sessions to transition
• Setting schedule for team goal mid-year reviews with exec team in January
Instructional/Support Services – Traci Thorpe
Student Services, Enhancement Center, Tech Prep, and Academic Math
• Student Services, EEC, and others participated in a Power School training session. Matt from Power School came to help us learn new/better ways to manipulate/use this data base. It was a very long day but we learned a lot.
• Our Outreach Career Specialist, Missy Keeler, has made a personal contact with every eighth grade student in our school district. She had helped each sending school with their ACT Explore and Plan interpretations.
• In November the EEC staff helped students to obtain their WorkKeys certificates. They provide assessments on Tuesdays and Thursdays for possible PTC enrollment in January and helped with GED assessments. Everyone is helping Kendra with the Ponca City EOI assessments.
• The Pioneer Technology Center Foundation, Inc. board had a special meeting on November 4. Carolyn Richardson and Grace Yates from the Holmes, Yates, Taylor, and Johnson Law Firm made a special presentation to the Foundation from the Betty June Huffman estate.
• Betty Huffman was a life-long resident of Kay County. Betty wished to do as much as she could for the young people in this area who are in pursuit of vocational and technical training. In as much Betty selected the Pioneer Technology Center Foundation to receive a large portion of her estate. Mrs. Richardson, who was Betty’s personal representative, and Ms. Yates, representing the firm, delivered a check in the amount of $164,796.43 to be endowed as the Betty Huffman Memorial Education Fund.
• The Foundation also received $5,040.00 from the Marsha Grantham Courtney estate and $8,000.00 from the ConocoPhillips Retirees organization.
• The Foundation board held its regular quarterly meeting on Thursday, December 8, 2011, to select FY12 scholarship recipients, to elect officers for 2012 and 2013, and to discuss the 2012 Local Celebrity Roast fundraiser. They awarded 17 scholarships for a total of $15,500.00. Becky Hatton will be President; Court Davis, President-elect; and Walter Shafer, Treasurer. Louise and Lanita will visit with the prospect for the celebrity roast to gain agreement.
Special Programs:
• GED: we have 21 students scheduled to take the GED Test in December. We had four more pass the Test in November and currently have 102 students enrolled. We have 94 people on the waiting list to enter class.
• SHARE: The SHARE program had one more Student complete his credits for graduation and three more will complete before the next board meeting.
• PTC was invited to be a part of the Reac3h consortium group. Dr. Baressi has asked Blackwell Public Schools to be team leader of the group to include Kay and some Grant County schools districts in the implementation of the REAC3H Network. The purpose of the REAC3H Network is to provide leadership through professional development, technical assistance, resources and collaboration during transition to a new Teacher and Leader Effectiveness system, statewide reforms, and the Common Core State Standards (CCSS) and full implementation of Common Core standards and assessments in 2014-15. Kendra Keelin attended this meeting on Dec. 8 in Blackwell.
● TCTW technical assistance visit was Nov. 29- Dec. 1. A team of TCTW members were on campus to evaluate our continuous improvement. Everything went well, and we got some great information to help us use to continue implement the 10 Key Practice areas.
1. High Expectations
2. Program of Study
3. Academic Studies
4. Career/Technical Studies
5. Work Based Learning
6. Teachers Working Together
7. Students Actively Engaged
8. Guidance
9. Extra Help
10. Culture of Continuous Improvement
Health Programs:
• Principles of Biomedical Sciences students will make their end of course presentations on Wednesday, December 14, 2011 at 8:30 and 1:30. Advisory Committee members have been invited to attend with a follow-up meeting in January 2012. End of course assessment will be taken during the week of December 19.
Financial Aid:
• Diana Sanders and Arlene Stauffer attended the USDE Financial Aid Conference in Las Vegas November 28-December 2. The information was timely with meetings from 8 to 5 each day. Diana is making a positive addition to the staff and her financial aid experience is proving helpful in re-evaluating existing financial aid practices and procedures.
Campus Safety and Security :
• Doors are installed. Still need to alter doors at end of c hallway with a static bar for opening instead of automatic push button.
Safety & Plant/Facilities – Vance Johnson
Safety
1. We had our first audit by ARSC Nov. 29, 2011. The auditor recommended we change one policy on testing retakes and provide a training session on how to identify fake ID's. The testing policy has been changed and training on ID's will be conducted on Dec.9th at 9am.
Facilities
1. Still working with OK Foam Company to resolve the quality issues on the Spray insulation in welding. Plans are made for them to return during Christmas break to complete and make corrections.
Steve Tiger, Superintendent/CEO – Dr. Tiger distributed a handout to the Board. He highlighted some items from his report: Heavy Equipment Operator – We held a graduation ceremony in cooperation with the Otoe Missouria tribe for our second HEO class. Our new partnership with the Otoe Missouria tribe continues to strengthen. Sylvia Urioste has been a key to this success. Mike Boon and his staff will continue to explore new partnerships with all of our tribal entities as they are a significant part of our business community and economic development. TCTW Site Visit – Technology Centers That Work (TCTW) is our Instructional Improvement Model. TCTW is a prestigious nationally recognized school improvement model that is researched based. It promotes student success through the integration of quality career tech instruction and rigorous relevant academics. It also encourages excellent student support services. PTC has been part of the TCTW network and has been implementing the model for over five years. An external TCTW evaluation team conducted a site visit the week of November 28. The review confirmed strengths and provided suggestions. Traci and I will work with the Instructional and Support Teams to implement the suggestions for improvement. Traci would be happy to share the report if you are interested. It is not a pass/fail report. Rather, it is an opportunity for continued growth. Architectural Planning and Construction Management – I continue to be very engaged with Lewis Associates to ensure the success of our potential capital improvement projects. As we move forward, I will begin working closely with Stacey Rush to determine a more detailed budget. All is going well and as planned. Financial Aid – Joyce Carpenter, the Financial Aid Specialist that we contracted with to review and rectify past years files and assist our Financial Aid Team in meeting guidelines and regulations has completed her contract (except for a few follow-up hours). Joyce did an outstanding job, and I am very pleased with our progress. Joyce informed me that our current Financial Aid Team, Arlene Stauffer and Diana Sanders, are doing a good job and we are headed in the right direction. Joyce’s assistance and guidance was invaluable. Some upcoming meetings and events include:
• 12/15 – UC Board Meeting
• 12/19 – Admin Team Meeting
• 12/19 – Rotary
• 12/19 – (Tentative) PTC Children’s Christmas Party
• 12/17 – Ponca Chamber Board
• 1/9 – Rotary
• 1/10 – UWay Board Meeting
• 1/10 – PTC Board Meeting at 6 pm (Dinner at 5 pm)
The next Board Meeting is Tuesday, January 10, 2012.
TECHNOLOGY PLAN
Mr. Bandy moved to approve the district’s Technology Plan, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
CONSTRUCTION MANAGER AT RISK
Ms. Rothgeb moved to approve Sooner Construction as a Construction Manager at Risk, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, abstain; Rigdon, no; Rothgeb, yes; and Soulek, yes.
TERMINATION
Ms. Rigdon moved to approve the Superintendent’s termination of Michael Bookout, a support employee of less than one year, effective December 2, 2011, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EXECUTIVE SESSION
Ms. Rigdon moved to convene in Executive Session; seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Executive Session convened at 7:02 p.m.
Mr. Soulek acknowledged the return of the Board to Open Session at 9:18 p.m. Mr. Soulek stated that the Board discussed personnel issues as listed in item 10. No action was taken.
EMPLOYMENT and PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Mr. Bandy moved to approve the part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix A, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PUBLIC COMMENT
None.
NEW BUSINESS
None.
ADJOURNMENT
Ms. Rothgeb moved to adjourn, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 9:20 p.m.
Respectfully submitted,
Allison N. Christy
Minutes Clerk
MINUTES Regular Board Meeting 6:00 p.m., Tuesday, September 13, 2011 Room B-120 Pioneer Technology Center, 2101 North Ash Ponca City, Oklahoma CALL TO ORDER Board President, J.D. Soulek, called the meeting to order at 6:06 p.m. The following members were present: Phil Bandy, Larry Buck, J.D. Soulek, Mary Rigdon and Orva Rothgeb. Staff members present included Steve Tiger, Stacey Rush Mike Boon, Vance Johnson and Allison Christy. Troy Lewis and Jordan Smith were also present. REPORTS OR PRESENTATIONS Jordan Smith, of Steven L. Smith Corp. gave a presentation on utilizing the Lease Purchase Mechanism for a potential Capital Improvement Plan. Troy Lewis, of Lewis Associates, gave an update on their progress on the Master Plan and an overview on using a construction manager for the project. CONSENT AGENDA Mr. Bandy moved to approve the Consent Agenda, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. ADMINISTRATIVE REPORTS Traci Thorpe, Exec. Director, Instr. and Support Services– Traci was absent, but a handout with the report was distributed. The current enrollment report and a handout detailing a potential Metal Fab program were also distributed. In addition, our Culinary Arts program will be providing finger foods for the upcoming Chamber After Hours at the Blackwell Chamber. Steve Tiger, Superintendent/CEO – Dr. Tiger reported on the following: Woodland Public Schools – We held a follow-up meeting with the Superintendent, Principal and Counselor. The new Woodland administration is very excited to further partner with PTC to increase and improve opportunities for their students. We are currently exploring new programs and services for the future. Also, Traci and I will be presenting to the Woodland Board of Education and showcasing some of our successful students. We hope to make this presentation at the October Woodland Board meeting. Green Team – Teresa Smith is our new Green Team chair. The leadership team has worked with Teresa to initiate a process of moving away from Styrofoam cups to a reusable bio-degrade able green cup. We have ordered a cup for every staff member and will be expecting them to use the new green cup in place of Styrofoam. Our goal is to greatly reduce the use of Styrofoam in an effort to cut costs and become more environmentally friendly. LPN Program – Ginny Veal and Kathryn Sullins just completed their MSN Degrees. All of our LPN instructors along with our Coordinator, Mary Allan, hold a MSN Degree which is an amazing accomplishment. Once we have made appropriate changes to improve our program under Mary’s new leadership, we will aggressively move forward in pursuit of NLNAC accreditation. Staffing Plan – I have been working with staff and the executive team to develop a staffing plan that will improve our marketing and BIS services while reducing costs. I will be sharing this plan with the Board and requesting approval to move forward. UPCOMING MEETINGS AND EVENTS · 9/16 – OSSBA School Law Update at Moore Norman Tech Center · 9/20-21 – State Superintendents Meeting at Meridian · 9/27 – Ponca Chamber Board · 9/29– Dr. Evans, NOC President, Investiture at NOC · 9/29 – Blackwell Chamber After Hours…PTC is sponsoring · 10/5 – Leading at the Speed of Trust Conference at OSSBA Offices, OKC · 10/11 – Next PTC Board Meeting at 6 pm PUBLIC HEARING A Public Hearing was conducted for the purpose of taking public comment on financial matters including past and future expenditures concerning 2010-11 final budget. ESTIMATE OF NEEDS Ms. Rigdon moved to approve Estimate of Needs for FY12, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. MEMBERSHIP Ms. Rigdon moved to approve payment of membership fees for OATC for FY12 ($4,500), seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. LEWIS ASSOCIATES Mr. Buck moved to not approve contract with Lewis Associates for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. PURCHASES OVER $5,000 Ms. Rigdon moved to not approve purchases over $5,000 as listed on Appendix A, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. EXECUTIVE SESSION Mr. Buck moved to convene in Executive Session, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes. Executive Session convened at 8:44 p.m. At 9:56 p.m., Mr. Soulek acknowledged the return of the Board to Open Session. Mr. Soulek stated that the Board discussed personnel issues as listed in item 12. No action was taken.
PERSONNEL Ms. Rigdon moved to approve employment of Diana Sanders, Financial Aid Administrative Assistant, employment of Dawn Page, Part-time Bus Driver/Custodian, proposed staffing plan, and all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. NEW BUSINESS None. PUBLIC COMMENT None. ADJOURNMENT Mr. Bandy moved to adjourn, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. The meeting adjourned at 9:57 p.m. Respectfully submitted, Allison N. Christy Minutes Clerk MINUTES Special Board Meeting 5:00 p.m., Wednesday, August 10, 2011 Room B-120 Pioneer Technology Center, 2101 North Ash Ponca City, Oklahoma CALL TO ORDER Board President, J.D. Soulek, called the meeting to order at 5:18 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Molly Kyler, Vance Johnson, Traci Thorpe, Mike Boon and Allison Christy. Troy Lewis and his associates Sarah and Richard were also in attendance. REPORTS AND PRESENTATIONS None. CONSENT AGENDA Mr. Bandy moved to approve the Consent Agenda, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. ADMINISTRATIVE REPORTS Mike Boon, Executive Director, BIS – Mr. Boon reported on the following areas: | | | Business & Industry Services | | · Johnny, Teresa and Steve presented their Lean/Green project with the other four businesses at their final Lean/Green meeting. · Teresa provided two initial counseling sessions with new clients and eight with existing clients. Additionally, she gave a presentation to the PCDA Board on I-Square foot and the plan room. · Jan in AT&D is continuing to provide new offerings using the online offerings. Also, there has been a significant increase in the number of online registrations this last year; in 2010 the number was 33 registrations taken online compared to 182 in 2011. Additionally, there has been an increase in the revenue generated; in 2010 we generated $108,936 and in 2011 we generated $122,009. | | Organizational Development/Communications & Marketing | | Comm/Mktg · Lisa has submitted the AT&D Schedule to the printer. The publication should be out in the next week. · Lacey updated the Wall of Fame with this past year's Meet the Students subjects. · The team put together the new 2011-2012 Marketing Plan. Org. Dev/OkACTE · The Core Planning Team met to review organizational goals and prepare for team goal setting meetings. | | Instructional/Support Services | | · Nine staff members attended the Technology Centers That Work summer conference in Nashville, last month. They were all very excited about the sessions available and have brought back some excellent instructional strategies and tools to use this year. · One of the best ideas to come from their time together is the Back To School night we will be hosting for our students and parents on Aug. 9th. Our staff is excited to meet their new students/parents and have an opportunity to visit with them prior to the first day of school. · Kathleen McNally from SREB and Cindy Adams from Southern Oklahoma Tech Center presented to our staff for in-service this year. They provided excellent information on motivating students and recruiting strategies. | | Safety & Plant/Facilities | | Facilities · Wrapping up the summer projects of painting and finishing the floors throughout the facility. · We have completed the first phase of landscaping around the entrances according to architects’ plan. · The back parking lot has been removed and they are in the process of sub grade compaction, then they will start pouring the new parking lot. Safety · We have converted to a reciprocal safety training center as of August 1st. There have been some challenges that we have encountered and are working through; however, things should be operating smoother within another week. | Steve Tiger, Superintendent/CEO – Dr. Tiger reported that he and Mike Boon set a goal this year to be more visible and engaged with our business leaders. This month, we have met with Bill Peitz, Owner of Custom Mechanical Equipment and members of host analytics’ leadership team. Mike and I will continue to focus on these efforts throughout this year to foster PTC’s relationship with local business leaders and improve our services. If there appears to be enough interest in our district, we will attempt to develop a CEO Network. Woodland Public Schools – We hosted the new Woodland Superintendent, Kenny Mason, to a tour of PTC and a luncheon. Kenny wasn’t very familiar with technology centers since he previously worked at Guymon Public Schools. There is not a Tech Center in Texas County. Kenny was extremely impressed with PTC and is excited about being our partner. The meeting was so successful that Kenny requested a follow-up meeting once school begins so that he can bring his new Principal and see students in action. We discussed the potential of a partnership program such as the Gateway program at Blackwell. Kenny is excited to explore the possibilities. Statewide Offices and Committees – At August Conference, I was nominated and elected to hold the following offices: President Elect for the Oklahoma Council of Local Administrators, the Oklahoma Technology Centers Superintendents’ Group and the Oklahoma Association of Technology Centers. Next year, I will serve as the President for each of these organizations. I was also elected to be part of a committee that has been tasked to analyze the state’s funding formula for technology centers and provide guidance to the Oklahoma Department of Career Tech for modifications or a new formula. My involvement in these organizations and committees will put a very positive light on PTC and should position us well for the future. Stephen L Smith Corporation – This company assists schools with budgeting and financing building projects. They have a great track record in Oklahoma and have successfully assisted several technology centers including Francis Tuttle and Canadian Valley. Once we have worked through some preliminary details and feel comfortable that their services would be appropriate for PTC, we will provide the Board with a presentation. Safety Training Facility – The UC Board is developing a proposal based on our previous discussion regarding the potential utilization of their facility. I expressed our concerns regarding lease payments and cost, but shared our interest in considering an offer. Hopefully, Vance and I will be able to present a proposal to the Board for consideration in the near future. UPCOMING MEETINGS AND EVENTS 8/16 – Business Luncheon with the new leadership of Mid-America Door, 8/17 – Follow-up meeting with Superintendent and Principal of Woodland Public Schools, 8/17 – Leadership Ponca City Luncheon – Kahle Goff will be part of this year’s class, 8/19– Ponca Chamber Auction and Event, 8/25-27 – OSSBA Summer Conference, 9/13 – Next PTC Board Meeting, COMMUNICATIONS & MARKETING PLAN
Mr. Buck moved to approve the Communications & Marketing Plan for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. MEMBERSHIPS
Ms. Rigdon moved to approve payment of membership fees to OKASBO (Oklahoma Association of School Business Officials - $450.00) and NASBO (National Association of School Business Officials - $650.00) for FY12, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. Ms. Rigdon moved to approve payment of membership fees to OKSPRA (Oklahoma School Public Relations Association - $155.00) for FY12, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. BOARD ZONES
Ms. Rigdon moved to approve the recommended District map and Board Zones including the 2010 census population data, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. TEACHER EVALUATION
Mr. Bandy moved to approve Teacher Evaluation instrument (no changes since last approval), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. PURCHASES OVER $5,000
Mr. Bandy moved to approve purchases over $5,000 as listed on Appendix A, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EXECUTIVE SESSION No Executive Session. EMPLOYMENT & PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS Mr. Bandy moved to approve the re-assignment of Bill Beard from Custodian/Bus Driver to T&I Teaching Assistant, re-assignment of James Page from Evening Custodian to Custodian/Bus Driver (daytime), re-assignment of Lacey Smith from Secretary for Communications/Marketing and Student Services to Learning Consultant, employment of Lisa Maupin, Evening Custodian, employment of Julie Beam, New Beginning/ABE/GED Secretary, employment of Kara Smith, Kitchen/Teaching Assistant, Early Care and Education, all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B (items 17-23), seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. ARCHITECTURAL PLAN Architectural plan was discussed. PUBLIC COMMENT None. ADJOURNMENT Mr. Buck moved to adjourn, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. The meeting adjourned at 8:04 p.m. Respectfully submitted, Allison N. Christy Minutes Clerk MINUTES Special Board Meeting 5:00 p.m., Thursday, July 14, 2011 Room B-120 Pioneer Technology Center, 2101 North Ash Ponca City, Oklahoma CALL TO ORDER Board President, J.D. Soulek, called the meeting to order at 5:07 p.m. The following members were present: Phil Bandy, Larry Buck and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Vance Johnson, Traci Thorpe and Mike Boon. Special guests were Troy Lewis and his associates. REPORTS AND PRESENTATIONS Lewis Associates completed space a utilization study and presented findings. CONTRACTUAL SERVICES No action taken. CONSENT AGENDA Mr. Bandy moved to approve the Consent Agenda, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; and Soulek, yes. ADMINISTRATIVE REPORTS Traci Thorpe, Exec. Director, Instructional and Support Services – Ms. Thorpe gave the Director reports as follows: BIS – Mike Boon | · The Heavy Equipment Operator Training Class has started. The class is 7 weeks long (June 27th through August 12th) and is full with 10 participants. This class is a credit to the hard work of Sylvia and Steve Marquardt. · Steve has also been very active in working with Dorada Foods on their TIP training. · Aaron has been working on a training model with Cookshack that assist them in identifying most of their training needs. Once this model has been tested, he plans on marketing it to other companies in PTC’s district. · Bonnie received a notice to vacate the incubator from Big Chief RV Park Management. He has chosen to place this business venture on hold for now. The person that he hired to run the business has resigned due to health issues. · Bonnie also added Jeff Seymour, Blackwell Chamber and Industrial Authority Director to her advisory committee. · Sylvia is gearing up for the local Pow Wows. She will be working a PTC booth at each of them. · Jeff has been working with MASS and Associates to set up the Bid Packet opening for the Newkirk Clinic. · Johnny received his Bottom line impact for the fiscal year ending June 30 from the Alliance, it was $3,248,690.00. The Retention of Sales was $1,680,000.00; overall it has been a very productive year for the MEA program. · Pam Dickerson’s mother passed away last month. Pam is back to work and doing well. · Mike is working on a training contract with Oklahoma Turnpike Authority. · During the month of June most of the BIS Team has been taking some vacation time. | | Communications & Marketing – Molly Kyler | | · The comm/mktg group is hosting a focus group to get input on enhancing the PTC website. The sessions will be July 26. Space is limited, but we did target new and returning students for our primary participants, but anyone is welcome as long as we have space. Please see the invite included with your PaperClips for more information. · Lisa is working on putting together targeted ads to high school students through the Journal Record’s publication Choices and other back-to-school ads. · Lacey is updating our Meet Our Students wall of fame with this last legislative session’s newsletter spotlighted students. Org. Dev/OkACTE · Molly attended the Model Schools conference in Nashville with the instructional and executive directors. Took away some ideas for future data gathering and student engagement. · Molly is working alongside admin team to develop team goals that align with organizational targets. The team’s goals include meeting with staff individually to identify professional development goals, and improving the evaluation process to optimize organizational performance. | | Instructional/Support Services – Traci Thorpe | | Student Services, Enhancement Center, Tech Prep, and Academic Math · Our pre-enrollment for daytime career fields, which changes daily with the addition of adults and minor changes to secondary, is up slightly from this time last year. Last year we had 353 secondary and adult students pre-enrolled on July 8, 2010; compared to 373 this year on July 7, 2011. Typically our largest influx of adult enrollment is in August. · For the most part the sending school class schedules are the same; however, there are some changes that will affect PTC. Both Blackwell and Newkirk have changed their times. Newkirk is starting earlier and finishing earlier since athletics will be after school. Because PTC students have always had to load our bus before any of the sending schools start, the start time isn’t an issue. Newkirk’s change in the bell schedule doesn’t give PTC students as many options. Their counselor is working on some adjustments for PTC students. Blackwell is putting their fourth period before lunch. The concern for our Blackwell students attending PTC in the afternoon is not having a lunch break before getting on our bus. Likewise, those who attend PTC in the morning will have a two hour lunch. We are in conversation with Blackwell to see how this will work out. Woodland does not have their schedule. The counselor is waiting for the new superintendent’s input. We really don’t anticipate drastic changes at this time, but the superintendent is the one who decides their class times. Special Programs: · SHARE had 15 students in summer school. We are more than half full for the upcoming school year. · Karl Lynes started in his new position as SHARE Instructor. · GED programs across the state lost all state funding- about $100,000 total budget cut for the upcoming school year. We are going to still offer day classes at PTC as well as two evening classes per week at PTC. Trade and Industrial Programs: · Three T & I students went to Skills USA nationals in Kansas City in June. Extemporaneous Speech and Job Skills Demonstration did not make it to the finals. Welding earned 12th place in the nation. All of these events are extremely competitive and the students and staff should be commended for their efforts in preparing for the events. · Engineering / Process Technology Career Major was approved by ODCTE and will now take the place of Pre Engineering. Health Programs: · PTC sent several students to HOSA Nationals in Anaheim, CA. Kevin Fiorina, one of the Bio Medical students, placed third, in the Clinical Specialty competition. · Ginny Veal and Katherine Sullins are working this month to complete their Capstones for their MSN degrees. Service Programs: · Campus Safety - We’re working to make things more secure by asking for approval of new exterior doors with access control. · 8 new cameras are being installed and the Eastern electronic back gate is in process of installation. | | Safety & Plant/Facilities – Vance Johnson | | Facilities Summer Projects are in progress Statue Plaza Complete Room reassignments and moves are in progress Carpet Cleaning Painting Back Lot Job will start in approx 2 weeks Safety We have had a test run on the ARSC training system and working out a few problems but should be converted to the new system on or before Aug 1. Meeting with Safety team to plan the upcoming turnaround of 3,500 people | Steve Tiger, Superintendent/CEO – Dr. Tiger reported on activities as follows: PROJECTS AND EVENTS · Personnel – This time of year is always busy regarding personnel. We have been conducting numerous interviews, meetings, discussions, etc. regarding personnel. We are pleased to be able to present several great candidates for your consideration. This year, we have developed and implemented a formal hiring process to ensure consistency and quality. It is working wonderfully. · Instructional Planning/Continuous Improvement – We have been heavily engaged in program/instructional planning. We will be strengthening our Industrial Technology Program by implementing a new Engineering Technology career major. This will allow us to continue to meet the needs of students with engineering interests and provide an opportunity to develop a new program that will build upon the strengths of our welding, fabricating, safety and other industrial courses. We plan to locate this new program in the shop area near welding. Currently, it is being underutilized. We would like to continue developing the new program and hire an instructor to begin January 1 of 2012 so that he/she can prepare for the new program to begin in the Fall of 2012. · Safety Training Facility – The UC Board is developing a proposal based on our previous discussion regarding the potential utilization of their facility. I expressed our concerns regarding lease payments and cost, but shared our interest in considering an offer. Hopefully, Vance and I will be able to present a proposal to the Board for consideration in the near future. UPCOMING MEETINGS AND EVENTS · 7/12 – UC Open House and Ribbon Cutting from 4-6 (Our Culinary Program is preparing food and promoting PTC and their program) · 7/19 – Congressman Lucas Town Hall at PTC at 3:30 · 7/25 – I will present on behalf of PTC to the Ponca Rotary · 8/1-2– August Conference – Gold Star School Recognition at the Tulsa Convention Center at 10 am on August 1st. The OCLA Luncheon is set for August 2 at 11:30. You can just show up for the Gold Star event, but if you want to attend the OCLA Luncheon, please let Allison know by July 22 so that we can register you. · 8/9 – Next PTC Board Meeting ROSENSTEIN, FIST & RINGOLD Mr. Buck moved to approve the Agreement for Representation between Pioneer Technology Center and its Board of Education and Rosenstein, Fist & Ringold. This is an agreement for legal services including, but not limited to, legal advice, consultation and representation for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; and Soulek, yes. POLICY REVISION Mr. Bandy moved to approve revisions to policy EHAGA, Live Project Work Repair, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; and Soulek, yes. INSTRUCTIONAL PLANNING Traci Thorpe, Executive Director of Instructional and Support Services gave an update. JOB DESCRIPTION Mr. Bandy moved to approve the new LPN Coordinator-Instructor job description, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; and Soulek, yes. *Mary Rigdon arrived at 6:04 pm* MEMBERSHIP FEES Ms. Rigdon moved to approve payment of membership fees of $559.00 (this is an increase from $527.00) to the State Chamber for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Soulek, yes. CONTRACT WITH FOUNDATION Ms. Rigdon moved to approve a contract with the Pioneer Technology Center Foundation for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Soulek, yes. FUNDRAISERS Mr. Bandy moved to approve student fundraisers for 2011-12, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Soulek, yes. STUDENT HANDBOOK Mr. Bandy moved to approve student handbook for 2011-12, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Soulek, yes. PURCHASES OVER $5,000 Mr. Bandy moved to approve purchases over $5,000 as listed on Appendix A, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Soulek, yes. EXECUTIVE SESSION No Executive Session. EMPLOYMENT Ms. Rigdon moved to approve the employment of Bill Beard, Custodian/Bus Driver (moved from Evening Custodian), employment of James Page, Evening Custodian/Bus Driver (moved from part-time Custodian/Bus Driver), employment of Lora Walton, Early Care and Education Lab Teacher, employment of Melissa Keeler, Outreach Career Specialist, employment of Michael Bookout, T&I Teaching Assistant, employment of Renae Orr, Health Careers Certification Instructor, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Soulek, yes. PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS Mr. Bandy moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Soulek, yes. PUBLIC COMMENT None. ADJOURNMENT Mr. Buck moved to adjourn, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Soulek, yes. The meeting adjourned at 6:20 p.m. Respectfully submitted, Allison N. Christy Minutes Clerk MINUTES Regular Board Meeting 7:00 p.m., Tuesday, June 14, 2011 Room B-120 Pioneer Technology Center, 2101 North Ash Ponca City, Oklahoma CALL TO ORDER Board President, J.D. Soulek, called the meeting to order at 7:00 p.m. The following members were present: Phil Bandy, Larry Buck, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Molly Kyler, Mike Boon, Vance Johnson, Traci Thorpe and Allison Christy. Rory Newland was also in attendance. CONSENT AGENDA Mr. Buck moved to approve the Consent Agenda, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. ADMINISTRATIVE REPORTS Mike Boon, Exec. Director, Business & Industry Services– Mr. Boon gave the Director reports as follows: | Business & Industry Services | | · The BIS Staff participated in “Helping Clients Succeed” training provided by ODCTE here at PTC on May 11th and 12th. This training was designed to help individuals with consulting skills. · Steve is still working with Dorada Foods on implementing the TIP training. He is also coordinating a Heavy Equipment Training program for this summer. We are working on an agreement to be able to utilize some heavy equipment owned by the Otoe-Missouria tribe for the hands-on portion of the training. · We have had one of the Incubator Client’s provide us with their notice to vacate. The client is E&B Science or otherwise known as True Dose. Their mode of operation doesn’t facilitate a need for the Incubator space that they are occupying. They were sharing an office area with another incubator client; so we will not have a new vacant space open up. | | Communications & Marketing | | · In addition to submitting the Gold Star application, the team, with the assistance of Steve M., submitted the PTC Partners for Progress nomination: Consulting Field Services (CFS). Org. Dev/OkACTE · The core planning team worked together on identifying organizational target areas for next year. The targets’ basic themes address efficiency and effectiveness management, individualized professional development, and enrollment/completion rates. | | Instructional Services | | Student Services, Enhancement Center, Tech Prep, and Academic Math · The pre-enrollment count for new and returning high school students is 244 with an additional 40 who have requested placement but have not completed all of their paperwork. We have 47 adults who have completed their enrollment with an additional 34 who have completed their paperwork but have not paid their enrollment fee. This is about the same numbers as this time last year. New adult student enrollment opened June 1. We should have the students in the system by July so that we can see which career fields are full or space is available. · Our annual 5th and 6th grade summer camp was another big success. We had 140 campers, potential PTC students in 2015. Each camper was able to participate in two of our areas each day—eight career areas for the week. They have a great time and bring a lot of energy to our campus. · We are also working with Ponca City’s Ready by 21 Coordinator with the Summer Bridge to Algebra program. They have selected 40 8th graders who had trouble mastering the Pre Algebra class. The Summer Bridge program is during the month of June. Monday through Thursday mornings from 8:30 to 11:30 the students are in math classes, then on Friday mornings they come to PTC where they will participate in two areas each Friday, six areas total. The PTC classes will help tie the math applications to the classroom work. · We have also partnered with the Blackwell Middle School Gateway Academy with the Summer Camps—Aerospace and “Girly up Engineering.” The target audiences for these camps are upcoming 6th grade students with the purpose of recruiting for the Gateway Program and on to Pioneer Tech. Special Programs: · Kendra Keelin and Wendy Terrazas attended the annual ABE/GED director’s meeting in Oklahoma City. Wendy will be learning much about her new role, and will be working with Kendra and Diana Ketchum to finish reporting for FY11 and begin FY12. · Starting on June 6th, we began our annual summer school session for continuing SHARE students and Credit Recovery students from our partner high school. · New Beginnings students have begun their summer computer courses. Trade and Industrial Programs: · Machine Tool is working on National Institute for Metalworking Skills (NIMS) certification. Certification for the Machine Tool Career Major should take 12 months to complete. There will be an onsite evaluation component upon completion of the application packet. This certification would allow students to receive a national machining credential upon completion of the required curriculum and performance assessment. Health Programs: · National HOSA in Anaheim, CA will be June 22-25. We will be taking 6 students who placed 1st or 2nd at the State Competition in April. · Jamie Sawyer and Brenda Bennett are accompanying students from Ponca City, and Mia Sweetman will be joining the group in California. Service Programs: · The BITE instructors took two qualifying students to National BPA in May. Neither student placed in the top ten, but both represented PTC proudly! | | Safety 1. T-1 Line is installed at the Safety Training Center 2. Federal OSHA is visiting Ponca City for 6 weeks and as a result we have been conducting a lot of safety training and performing Safety consulting. Facility 1. Statue Plaza is completed except a few items on the punch list. 2. Storm clean up and damage repair is almost completed. 3. Parking lot cracks are being filled on June 7. 4. We have received quotes to reside Cosmetology. 5. Bids are in to start the landscaping project. 6. We received only one quote for the back lot cement project. |
Steve Tiger, Superintendent/CEO – Dr. Tiger thanked the Board and Staff for a successful school year. It has been an extremely busy month closing the school year out with student awards and ceremonies. We conducted a student satisfaction survey which revealed a 94% satisfaction rate. We are proud of this rating, but will utilize the information from the survey to improve. This time of year is always busy regarding personnel. We have been conducting numerous interviews, meetings, discussions, etc. regarding personnel. We are pleased to be able to present several great candidates for your consideration. This year, we have developed and implemented a formal hiring process to ensure consistency and quality. It is working wonderfully. Dr. Tiger reported that we hosted an excellent meeting with tribal leaders from the Otoe-Missouria tribe on May 20. This has resulted in a partnership to provide BIS services to their organization. Sylvia Urioste, our Outreach Specialist, deserve a lot of the credit for this new partnership. She has done an outstanding job laying the groundwork and building relationships. Troy Lewis and his staff have been conducting many meetings and work sessions with our administration and staff. He will be presenting the Programming Report at our July meeting. Dr. Tiger and Vance have been exploring potential options for a safety training facility. Currently, we are utilizing a ConocoPhillips building. However, due to the need for growth and expansion, it is in our best interest to consider alternatives. Dr. Tiger and Vance will present one viable option regarding a partnership with the UC. With the resignation of Brandon Dickerson (Pre-Engineering Instructor) we have been exploring our options. We have concluded that in order to better meet the needs of students and local businesses and meet our expectations regarding quality programs, it is in our best interest to integrate engineering courses into our Industrial Technology Program. We would like to present some new program ideas for the Board within the next few meetings. We were just notified that we will be awarded Gold Star School at August Conference this year – congratulations!!! The June Supt. Workshop will be held at Meridian Technology Center June 20-22. The Admin Team will be holding a planning session on June 23. The next regular Board of Education meeting is scheduled for July 12, 2011. STATEWIDE MARKETING COOPERATIVE Mr. Buck moved to approve the Statewide Marketing Cooperative Agreement for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. RESOLUTIONS Ms. Rothgeb moved to approve a Resolution requesting Temporary Appropriations for General Fund and Building Fund for FY12, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. Mr. Buck moved to approve a Resolution authorizing the school treasurer/deputy treasurer to invest excess funds during FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. ACTIVITY FUND SUB-ACCOUNTS Mr. Bandy moved to approve the close out and transfer of balances from the following Activity Fund sub-accounts to the General Fund on June 30, 2011. (Petty cash, bookstore revenue, equipment sales, facilities rental, GED testing fees, incubator rents, incubator utilities, miscellaneous, resale, shop revenue, day tuition, AT&D tuition, IT&D tuition, safety tuition, Workforce Investment, SHARE/Local), seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. APPOINTMENTS and ACTIVITY FUND CHECKS Ms. Rothgeb moved to approve the appointment of LaNell Reed as School Treasurer and Stacey Rush as Deputy Treasurer for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. Mr. Buck moved to approve the appointment of Mary Field as Encumbrance Clerk for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes.
Ms. Rothgeb moved to approve the appointment of Mary Field as Activity Fund Custodian and Erin Massey as Activity Fund Clerk for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes.
Mr. Bandy moved to approved a list of persons authorized to sign checks on the school activity fund (Dr. Steve Tiger, Traci Thorpe, Mary Field and Stacey Rush), seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. INSURANCE POLICIES
Mr. Buck moved to approve the proposed insurance policies for FY12 (subject to similar rates), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. ACTIVITY FUND SUB-ACCOUNTS Ms. Rothgeb moved to approve activity fund sub accounts for FY12 as listed on Appendix A, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. THE ALLIANCE FOR MANUFACTURING EXCELLENCE Mr. Bandy moved to approve an agreement between The Alliance for Manufacturing Excellence, Inc., Northern Oklahoma College and Pioneer Technology Center to co-sponsor a Manufacturing Extension Agent (MEA) with Pioneer Technology Center serving as the Fiscal Agent, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. OSSBA MEMBERSHIP Mr. Buck moved to approve payment of membership fees of $2,600 to OSSBA for FY12, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. BLACKWELL GATEWAY PARTNERSHIP PROGRAM Mr. Buck moved to approve FY12 resource allocations to support Blackwell Gateway Partnership Program (in the amount of a $25,000 grant plus $2,000 for camp), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. PURCHASE OVER $5,000 Mr. Bandy moved to approve purchases over $5,000 as listed on Appendix B, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. BID TO RESURFACE Mr. Bandy moved to approve bid to resurface back lot, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. SAFETY TRAINING SERVICES AND FACILITY Mr. Johnson presented information regarding options for a new safety training facility. ConocoPhillips would like for us to have our own facility, one that is not on their property. EXECUTIVE SESSION Mr. Bandy moved to convene in Executive Session, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. Executive Session convened at 8:30 p.m. At 10:48 p.m., Mr. Soulek acknowledged the return of the Board to Open Session. Mr. Soulek stated that the Board discussed personnel issues as listed in item 21. No action was taken. EMPLOYMENT Mr. Bandy moved to approve employment of Rory Newland, Automotive Service Technology Instructor, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. Mr. Buck moved to approve employment of Vicki Braden, Early Care and Education Instructor, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. Mr. Buck moved to approve reassignment of Mary Allan from Health Careers Certification Instructor to Coordinator-Instructor of Practical Nursing, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. SALARY AND STAFFING RECOMMENDATIONS Mr. Bandy moved to approve FY12 salary and staffing recommendations, seconded by Mr. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS Ms. Rothgeb moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix C, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. NEW BUSINESS None. PUBLIC COMMENT None.
ADJOURNMENT Mr. Bandy moved to adjourn, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes. The meeting adjourned at 10:52 p.m. Respectfully submitted, Allison N. Christy Minutes Clerk MINUTES Regular Board Meeting 7:00 p.m., Tuesday, May 10, 2011 Room B120 Pioneer Technology Center, 2101 North Ash Ponca City, Oklahoma CALL TO ORDER Board President, J.D. Soulek, called the meeting to order at 7:02 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Molly Kyler, Mike Boon, Vance Johnson, Traci Thorpe, and Allison Christy. Wendy Terrazas and Karl Lynes were also in attendance. CONSENT AGENDA Mr. Bandy moved to approve the Consent Agenda, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes. ADMINISTRATIVE REPORTS Mike Boon, Executive Director, BIS, reported as follows: | | | Business & Industry Services | | · Teresa, Johnny and Steve are participating in a free Lean Green class which is being provided to our local businesses from OU. This training is for one day a month for three months. Also the participants work with a consultant from OU on a project for at least one day between the training sessions. We have four companies participating in the program. · Steve is in the process of assisting Dorada Foods with the implementation of the TIP training. He is also trying to get a Heavy Equipment class up and running during the summer. · AT&D completed the summer catalog. They started taking enrollment for the summer classes this week. | | Communications & Marketing – Molly Kyler | | · Lacey will submit the Gold Star school application this week. · The C&M team with the assistance of the EEC staff administered 109 student satisfaction surveys. An “executive summary” with consolidated comments will be published this June. Overall the students are pleased with the instruction, resources and facilities that PTC offers. · The C&M team also conducted their bi-annual staff survey to find out how they did this year in regard to their annual goals. The team exceeded their goal of influencing an internal communication with a satisfaction rate of 77% (the goal was 70%). Also, the team achieved a C&M service rate of 72% “excellent,” 12% “good,” 5% “fair,” and 0% “poor.” · Team assisted with the recruitment events last week. Lacey was a 3rd grade tour guide and Lisa was the event photographer. For the 8th grade event, Lisa and Lacey had a PTC booth and assisted students with the OKCIS on-line interest inventory for the hands-on aspect of their booth (Lisa also took pictures). Org. Dev/OkACTE · The executive team along with dept. team leaders completed the mid-year goal review process and will complete a year-end report out to all staff. · This month the core planning team will be getting together to start the annual goal setting process for next year. We plan to take the data (numerical and anecdotal) that we have collected this and last school year to guide that process. | | Instructional/Support Services – Traci Thorpe | |
Student Services, Enhancement Center, Tech Prep, and Academic Math · Pre-enrollment for new and returning high school students is almost completed for our sending schools and will open for adults June 1. We are also participating in IEP meetings either at the sending schools or here at Pioneer for some of the second year students. · What a busy time we have had. Last Tuesday and Wednesday we hosted 657 Third Graders, their teachers, and some parents. On Thursday we had 617 Eighth Graders and their counselors along with 26 area business who helped with the Eighth Grade Career Fair/Extravaganza. This activity is a partnership with Ponca City Development Authority. Both of these events, 3rd and 8th graders, take everyone at Pioneer to make them such a success. We ended the week with PN graduation on Friday night. Special Programs: · SHARE is going to have 31 graduates this year- assuming everyone we believe will finish actually does, and that brings the grand total to 393 graduates since the program started in 1999. Our graduation ceremony will be on May 17, 2011 at 6:30. Should have received a “save the date”/invitation. Trade and Industrial Programs: SkillsUSA State Competition Winners 2011 Welding Welding Skills Kody Kelly- Gold (Headed to National’s in KC) Joe Buckner- 4th Westen Spiva- 5th Welding Fabrication (Team of three welders)-3rd Blaine Wooderson Jesus Avila Dylan Guerra Job Demonstration (Leadership) Cody Anderson- Gold (Headed to Nationals in KC) Machine Tool CNC Milling Chris Young 2nd Precision Machining John Birdwell 4th John Whicker 7th Occupational Services Action Skills Jamie Zaring 2nd Place Community Service Project – Participant Jamie Zaring Jake Randol Collision Repair Automobile Refinishing Ryan Frye 6th Cosmetology Customer Service Rachel Gallegos 2nd Opening and Closing Team 4th Micheal Abello Destiny Emery Megan Kesinger Amanda McLachlan Haley Morris Brittany Oswalt Osmara Ramirez Rebekah Ramsey Kirsten Shouse Construction Trades Carpentry Andrew Mai 4th Extemporaneous Speech Andrew Mai 1st (Headed to Nationals in KC) Team Works (Team of 4 + 1 alternate) 6th Michael Choate Matthew Choate Colton Dilbek Curtis Blackwell Dale McSmith
· 34 students participated in State SkillsUSA in Tulsa on May 1, 2 and 3rd Service Programs:
· 2 BITE students just returned from National BPA competition in Washington D.C. · Kayla Caldwell was in the top 20 of her event. · Our annual PTC Student Award/Recognition event is this Wednesday, May 11. Health Happenings April/May 2011
HCC and Biomed took 18 secondary students to compete at HOSA (Health Occupations Students of America) Spring Leadership Conference on April 13-15. The first round of some of the competitions was conducted through online testing prior to the conference. Twelve students took online tests here at PTC in March. Eleven of those 12 advanced to the second round held at the Spring Leadership Conference. Biomedical Sciences is graduating its first class of completers with 7 high school students completing all 4 courses; all with plans to pursue continued training at the post-secondary level.
PN Graduation & Pinning Ceremony was held Friday, May 6. Thirteen students were pinned, three of whom have completed LPN credentialing requirements. Four students were recognized as Honor Graduates. Mrs. Joella Francis, former PTC PN Coordinator/Instructor was selected by the students to deliver the message. The entire Health Faculty came together to make this a memorable evening for the graduates.
Medical Assisting Graduation is May 24, 2011. | | Safety & Plant/Facilities – Vance Johnson | | Facilities
All insurance claims have been filed from the storm last month. Continuing repairs due to the storm. I will have quotes back from landscaping firms this week. New A/C unit above BIS will be set tomorrow. Statue will be set on May 11, 2011.
Safety
We received ARSC training last week. Computers are in and plan to install them next week at the Safety Training Center. ConocoPhillips is encouraging Pioneer Tech Safety Center to locate off COP property so we are looking into different options. We have lots of training we are now booked out about 2 weeks. | Steve Tiger, Superintendent/CEO – Dr. Tiger reported on the April 15 Partner Superintendent’s Meeting. All Superintendents were present, along with the UC Executive Director, the NOC President and VP of Instruction and all three of our local legislators. We have met with each of our team leaders to get an update regarding their current team goals, develop next steps and gather input. Our goal setting and team engagement process is an integral piece to our overall continuous staff engagement in moving PTC forward. At our next All Staff meeting, each team leader will report out regarding their goals and progress. We are currently discussing and gathering input to determine our organizational targets for next year so that each team can develop their goals that support and align with them. Dr. Tiger urged the board members to complete the online survey (if they haven’t already) that Molly sent out so that we can gather board input regarding our organizational targets. Vance and Dr. Tiger have been exploring potential options for a safety training facility. Currently, we are utilizing a Conoco Phillips building. However, due to the need for growth and the potential loss of the Conoco Phillips building, it is in our best interest to consider alternatives. Dr. Tiger met with members of the University Center Board on May 5 to discuss the possibility of PTC leasing a portion of their new facility as dedicated PTC training space. This idea was generated by Vance and appears to be promising. Vance and Dr. Tiger will continue to explore this option and update the Board. Upcoming meetings and events for Dr. Tiger include Admin Team meeting and Strategic Planning on May 16, ABE/GED Graduation on May 19, Legislative Affairs at the Capitol on May 25 and Rotary Orientation on June 1. The next regular board meeting is scheduled for June 14, 2011. GOODEN GROUP
Ms. Rigdon moved to approve a contract with the Gooden Group, Inc. to serve as the consultant for a joint marketing and public relations initiative involving multiple technology center districts, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes. STEM/AEROSPACE COOPERATIVE
Mr. Bandy moved to approve the participant agreement for the FY12 STEM/AEROSPACE Cooperative (no cost this year), seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
NEW POSITION
Ms. Rigdon moved to approve opening a new position, Career Guidance Counselor, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes. EXECUTIVE SESSION
Mr. Bandy moved to convene in Executive Session; seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Executive Session convened at 7:49 p.m.
At 9:13 p.m., Mr. Soulek acknowledged the return of the Board to Open Session.
Mr. Soulek stated that the Board discussed personnel issues as listed in item 9. No action was taken. EMPLOYMENT Ms. Rigdon moved to approve the employment of Wendy Terrazas, ABE/GED Coordinator-Instructor for FY12, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes. Mr. Buck moved to approve the employment of Karl Lynes, SHARE Instructor for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes. CONTRACT RENEWALS and PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS (Items 15 through 18 were voted on as one item) Ms. Rigdon moved to approve the reassignment of Sheila Foxworthy from the Tech Prep Coordinator to the EEC Coordinator effective June 1, 2011, contract renewals of employees listed on Appendix A (instructors), contract renewals of employees listed on Appendix B (coordinators), and all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix C, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes. NEW BUSINESS None. PUBLIC COMMENT
None. ADJOURNMENT
Ms. Rigdon moved to adjourn, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes. The meeting adjourned at 9:15 p.m. Respectfully submitted,
Allison N. Christy Minutes Clerk
MINUTES
Special Board Meeting
4:00 p.m., Wednesday, April 27, 2011
Seminar Center West
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board Vice President, Phil Bandy, called the meeting to order at 4:04 p.m. The following members were present: Phil Bandy, Mary Rigdon, and Orva Rothgeb. Larry Buck and J.D. Soulek arrived shortly after the meeting was called to order (Mr. Soulek took over as President at this time). Staff members present included Steve Tiger, Mike Boon, Vance Johnson, Stacey Rush, Traci Thorpe, and Allison Christy. Troy Lewis was also in attendance.
SUPPLEMENTAL APPROPRIATIONS
Mr. Bandy moved to approve supplemental appropriations for FY11, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
CAPITAL IMPROVEMENT PROJECTS
Ms. Rigdon moved to approve Troy Lewis & Associates to move forward with the programming phase for potential capital improvement projects (contract not to exceed $15,000), seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PUBLIC COMMENT
None.
ADJOURNMENT
Ms. Rigdon moved to adjourn, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 5:30 p.m.
Respectfully submitted,
Allison N. Christy
Minutes Clerk
MINUTES
Regular Board Meeting
7:00 p.m., Tuesday, April 12, 2011
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, J.D. Soulek, called the meeting to order at 7:02 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Molly Kyler, Mike Boon, Vance Johnson, and Allison Christy. Stacy Tiger was also in attendance.
REPORTS OR PRESENTATIONS
Molly Kyler distributed the newly revised Impact Sheet.
CONSENT AGENDA
Mr. Buck moved to approve the Consent Agenda, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
ADMINISTRATIVE REPORTS
Mike Boon, Exec. Director, BIS – Mr. Boon reported on the following areas:
BIS -
• We have received the Manufacturing Alliance report on Johnny’s production for the 2010 calendar year. Johnny’s services resulted in a bottom line client impact of $2,613,288.40. This sum was calculated through Cost Savings plus Cost Avoided, plus 15% of the total sales impact ( new sales plus retained sales) as reported by clients.
• The incubator has accepted two additional clients this last month. Gaming Convictions and Special T Custom Printing. We currently have one office space available for lease.
Comm/Mktg -
• Lacey is working diligently on putting PTC’s Gold Star application together.
• Molly (with the help of Johnny T., Steve M. and Laurence Beliel) pitched 3 story themes to Oklahoma Horizon that included a combination of 16 North Central Oklahoma manufacturers. We are waiting for follow-up.
Org. Dev/OkACTE -
• Molly attended ACTE’s National Policy Seminar in Washington D.C. representing OkACTE and PTC. She visited with both Congressman Boren’s and Congressman Cole’s staff.
• Molly conducted a new employee on-boarding session for new employees.
• Molly attended a coaching for business leaders training at Moore-Norman Tech. She plans on taking the tools she learned from that workshop, to assist leaders in our Management Development Academy refine their skills in addition to helping team leaders in continual improvement goal setting efforts.
Student Services, Enhancement Center, Tech Prep, and Academic Math -
• The monthly enrollment sheet is attached.
• Pre-enrollment for new and returning high school students is in full swing. Lori has been to most of the schools and will complete the process sometime this month. We attended the evening enrollment activity at Newkirk last week and were able to visit with a lot of the parents. Lori and Sheila attended the TCTW Guidance workshop at the State Department. Rick Edgington, NOC registrar, has been on campus this week working with Sheila to help students with degree checks and to answer questions about their NOC enrollments.
• The Enhancement Center staff is helping students complete the Career Skills portion of their career majors and complete their portfolios. The EEC continues to administer entrance assessments and WorkKeys assessments as well as work with all of our students on core academics utilizing Key Train. Ginny Galbraith will be leaving us for retirement in June and will be hard to replace. She is recognized state and nationally for her knowledge of WorkKeys and KeyTrain.
• The district’s third and eighth graders will be on campus May 3-5 for our annual activities for this age group. They always have a lot of fun and learn a lot about careers.
• We are all glad that the 5-year accreditation visit is over and extremely glad about our results.
BITE, Networking and Child Care -
• Two students attending BPA National Leadership Conference in Washington, DC first week of May.
• Early Care and Education has students participating in state FCCLA (Family Career and Community Leaders of America) contests Friday and Saturday, April 8th and 9th. Rachel Atwood from Newkirk is participating in “Focus on Children”. Mary Alvarado is competing in “Illustrated Talk”. Her topic is child abuse. On Saturday April 9th, Karee McClelland and Daylynn Nixon are competing. They will participate in “Early Childhood” and “Children’s Literature”.
Safety & Plant/Facilities –
• Meeting with RSC Rental Company to create a training agreement for PTC to provide all of their vendors with training on the various pieces of equipment that they rent. This request was due to an increase in compliance from OSHA calling for trained operators.
• Vance Johnson gave a report on the recent storm damage
Steve Tiger, Superintendent/CEO – Dr. Tiger distributed a written report to the board. He then reported on the Master Instructional/Facility Planning. We have been conducting instructional and facility planning sessions in order to prepare for a board work session/special meeting. Dr. Tiger has been very pleased with our discussions and looks forward to sharing our suggestions with the board in the near future. A recent CareerTech Statewide Press Release refers to an external survey that was conducted by Cole Hargrave Snodgrass and Associates which is a highly respected leader in polling and surveys. The survey included 500 registered voters in our state. Eighty-four percent believe taxpayer money used to operate the system and its member institutions is a wise investment and respondent revealed a high level of satisfaction for services provided. This is extraordinary compared to similar surveys of other state entities including education. We will be submitting a press release that localizes this press release for PTC. Honeywell Comprehensive Facility Plan – Vance and Dr. Tiger have been working with Honeywell representatives for quite some time to consider their assistance in conducting a study that will determine our needs to become more efficient and utilize greener technology. After careful review of the potential service, we have determined it to be in our best interest to move forward with the study. The study and plan is free and is without future obligation to implement the plan. However, if the study reveals that the plan’s implementation would be to our benefit, we will request Honeywell to present their plan and recommendations to the board for consideration. We have the next phase (back east area) specs for road/lot resurfacing and plans ready for the bidding process. As you are aware, many PTC staff members volunteer countless hours and donate dollars to charitable and non-profit organizations. PTC as an institution coordinates several funding campaigns such as United Way (Mia Sweetman, Chair) and March of Dimes (Lacey Smith, Chair). Additionally, multiple programs sponsor campaigns and encourage student involvement in community support and volunteerism. Just this last month, Lisa Jackson was our chairperson for Relay for Life and Marilyn Coates and I co-chaired a PTC campaign for our local Child Development Center. PTC, along with 5 other city/tech center participants has applied for an 8 million dollar Green Grant in a partnership with the Oklahoma Department of Commerce. If we receive the grant, PTC will partner with the PCDA to provide training services in the area of Green Technology and energy efficiency management. We made it through a very extensive accreditation review. The review investigated over 30 areas and each area consists of multiple standards that must be met. We had a very successful review. We have become a much closer partner with the UC, which will provide more opportunities for our community and students. We are completing our mid-year goal reviews; this initiative is part of our strategic planning and continuous improvement efforts. The next regular board meeting is scheduled for May 10, 2011 at 7:00 pm.
PUTNAM AND COMPANY
Mr. Bandy moved to approve a contract with Putnam and Company, Certified Public Accountants for services for FY12, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
SCHOOL CALENDAR
Mr. Bandy moved to approve 2011-12 school calendar, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
SUPPLEMENTAL APPROPRIATIONS
No action taken.
EXECUTIVE SESSION
Ms. Rigdon moved to convene in Executive Session; seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Executive Session convened at 7:50 p.m.
Mr. Soulek acknowledged the return of the Board to Open Session at 8:55 pm. Mr. Soulek stated that the Board discussed personnel issues as listed in item 10. No action was taken.
EMPLOYMENT and CONTRACT RENEWALS
Mr. Bandy moved to approve employment of Janice Karnish, Registrar-GED Examiner for remainder of FY11 and for FY12, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Ms. Rigdon moved to approve contract renewals for the employees listed on Appendix A (support), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Mr. Bandy moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT
Mr. Bandy moved to adjourn, seconded by Mr. Buck. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 8:59 p.m.
Respectfully submitted,
Allison N. Christy
Minutes Clerk
MINUTES
Regular Board Meeting
7:00 p.m., Thursday, March 8, 2011
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:06 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon and Orva Rothgeb. Staff members present included Steve Tiger, Stacey Rush, Vance Johnson, Traci Thorpe, Mike Boon and Allison Christy. Jim Hinton was also present.
REPORTS OR PRESENTATIONS
Jerry Putnam of Yadon & Putnam, reported on the FY10 audit. The audit was very good – no audit comments. Dr. Tiger thanked Jerry for his service.
Troy Lewis and two of his associates presented a master plan for PTC facilities.
OATH OF OFFICE
Orva Rothgeb was sworn in by Larry Buck.
CONSENT AGENDA
Ms. Rigdon moved to approve the Consent Agenda, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
ADMINISTRATIVE REPORTS
Traci Thorpe, Executive Director, Instructional and Support Services – Traci reported on the following areas:
BIS – Sylvia, Robert and Johnny have completed the ODCTE BIS Certification Program. They will receive their graduation certificate at the CBITS conference in April. Steve is continuing to work Dorada Foods on the TIP agreement. Teresa has had a very unique success story unfold this last month. Copies were distributed to the board.
Marketing – The department helped host the Leadership Ponca City group for education day on February 17. Lisa attended the state Oklahoma Schools Public Relation’s Association monthly meeting at Ardmore via IETV. Topics covered included community involved and analysis. THE Customer Service Task Force held its monthly meeting on February 24 and discussed a proposed process for an internal suggestion/comment box. Also, each month the group acknowledges co-workers who exhibit core values and PTC employees for years of service anniversaries with a card.
Facilities/Safety – Last week Vance went to visit the ARSC Council in Texas City and Houston with two ConocoPhillips representatives. They gained a lot of information that will assist us in setting up our Council. The installation of the two new Heat and AC units are complete above Dr. Tiger’s office and the reception area. Work has resumed on the Statue Plaza. Plants are put in and McDonald Electric installed the lights yesterday. With the projects rain we may be delayed again but should have completion by the end of March. Mike Orr has received quotes from several companies to remove the insulation from the ceiling in welding during spring break. Rick Scott turned in the best price and his company can perform the work during the break.
Instructional/Support Services – Since last month sophomores from all of our sending schools participated in return visits to Pioneer Tech. These visits allow the sophomores more exposure to our career fields before they made a decision about enrollment. We did have to do some rescheduling because of the weather. Pre-enrollment for next year started March 2 with our current students, both high school and adults. Enrollment for new high school students starts March 7 and will continue until the first of May. Enrollment for new adult students opens June 1. Several of us went to Blackwell Middle School again this year to help with the pre-enrollment of the students who will be freshmen next year. We met with the students and their parents to go over the results of the Explore assessment that they took last October. Explore is given in the eighth grade, Plan in the tenth grade, all in preparation of the ACT in their junior or senior year. The Enhancement Center staff is helping the instructors prepare for state contests and working with the students who will be leaving us this May, to complete their resumes, cover letters, practice interviews, and job application information. The EEC continues to administer entrance assessments and WorkKeys assessments as well as work with all of our students on core academics utilizing Key train.
The BITE program (BPA) has 17 students going to state contest next week (March 8-9). The Welding program’s Welding Fabrication High School Team placed 1st at the district contest and the Welding Fabrication Adult Team placed 3rd. The Pre-Engineering program held their advisory committee meeting. The program is exploring the opportunity to increase enrollment by offering a one-hour course in conjunction with Ponca City High School. Mr. Dickerson participated in the Pre-Engineering accreditation team at Moore Norman Technology Center.
Steve Tiger, Superintendent/CEO – Dr. Tiger, Mike and Molly attended Business and Industry Day at the Capitol with a BIS client, Russell Aday, Safety and Marketing Director, CFS, Consulting and Field Services. Russell sang our BIS Team’s praises and informed our legislators of how PTC’s BIS team provided services to his company that allowed them to gain business and add employees. It was a great day. Dr. Tiger served as an evaluator for Moore Norman’s accreditation evaluation. It was insightful and allowed him to better prepare for our upcoming review. Dr. Tiger met with Rod Reese at Tonkawa Public Schools on March 2. They discussed PTC services and how we could improve our partnership. Dr. Tiger and Traci continue to work on the college concurrent courses project. Dr. Tiger presented the PTC Impact Sheet to the board. The next regular board meeting is scheduled for April 12, 2011 at 7:00 pm.
AUDIT
Mr. Bandy moved to approve the FY10 audit as presented by Yadon and Putnam, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
EQUIPMENT
Mr. Bandy moved to approve proposed equipment purchases, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
EXECUTIVE SESSION
Ms. Rigdon moved to convene in Executive Session, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
Executive Session convened at 8:56 p.m.
Mr. Buck acknowledged the return of the Board to Open Session at 10:42 pm. Mr. Buck stated that the Board discussed personnel issues as listed in item 10. No action was taken.
RESIGNATIONS
Ms. Rigdon moved to approve resignation of Ann Wolff, Bookstore Manager/Activity Fund Clerk, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
Ms. Rothgeb moved to approve resignation of Diana Ketchum, ABE/GED Coordinator-Instructor, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
EMPLOYMENT
Ms. Rigdon moved to approve employment (with modifications) of Erin Massey, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
CONTRACT RENEWALS
Mr. Bandy moved to approve the contract renewals of the employees listed on Appendix A (Instructional/Special Programs/Students Services Directors), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Ms. Rigdon moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
BOARD ELECTIONS
Ms. Rigdon moved to combine items 21-24 and to elect the President of the Board of Education (J.D. Soulek), the Vice-President of the Board of Education (Phil Bandy), the Clerk of the Board of Education (Orva Rothgeb), and the Deputy Clerk of the Board of Education (Mary Rigdon), seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
MINUTES CLERK AND DEPUTY MINUTES CLERK
Mr. Bandy moved to approve the appointment of Minutes Clerk (Allison Christy) and Deputy Minutes Clerk (Stacey Rush) for the Board of Education, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
ADJOURNMENT
Mr. Bandy moved to adjourn, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
The meeting adjourned at 10:48 p.m.
Respectfully submitted,
Allison N. Christy
Minutes Clerk
MINUTES
Special Board Meeting
7:00 p.m., Wednesday, February 16, 2011
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:02 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Mike Boon, Vance Johnson, Stacey Rush, Molly Kyler, Traci Thorpe, and Allison Christy. Diane Gibson and Jim Hinton were also in attendance.
CONSENT AGENDA
Mr. Soulek moved to approve the Consent Agenda, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
STAFF REPORTS
Mike Boon, Executive Director, Business & Industry Services – Mr. Boon reported on the following areas:
BIS – Steve M. is working with Dorada Foods on their TIP agreement. Pioneer Tech was well represented at all of our area Chamber Banquets through the efforts of Dr. Tiger, Traci Thorpe and the BIS team members.
Communications & Marketing – Based on the follow-up data that our FT programs area has submitted for FY10, we are optimistic that we will qualify for Gold Star. Our department will start work immediately to gather the rest of the data and information needed to submit the application (due in May). The first Management Development Academy session for PTC supervisors is February 8. We have 16 participants. The topic will be “Giving and Receiving Constructive Feedback.” The participants were surveyed as to their needs and this rose to the top. Which is timely, since this will precede the timeframe that they will be conducting and receiving their evaluations. They will be able to almost immediately apply what they learn. At each session we will also cover a PTC policy that related to the covered topic.
Instructional/Support Services – The GED exam was given on January 26 to 11 people and 8 of them passed. Veronica Abello and Julianna Abello have successfully passed their State Board test. We have four students testing this month for the license in addition to the Abellos’. We have recently done some contest/job grooming for other programs on campus. The enrollment sheet for second semester is in the board packets. In addition to Algebra II, Geometry, and Math Analysis, Debby Randall is teaching the NOC College Algebra course this semester. There are eleven PTC students enrolled. The PTC Foundation fundraiser has been rescheduled for March 3. We anticipate another successful event. The 2nd year Biomed students were presented with lab coats that were embroidered with our logo and their names as a symbol of completing the 1st year and continuing through the final course. The coats look very nice, were work during their final presentations, and we have received many compliments on them. The Construction Challenge was Saturday, January 15. Ms. Edens, Mr. Stolhand and Mr. Newland (bus driver/helper) took two teams made up of students from CT, MTT, AST, BITE, IT and Bio-Med classes to compete in Construction Challenge 2011 at Enid High School. The pm class team “The Other Guys” placed third in the Transportation Infrastructure Challenge, which lasted six hours and was the toughest challenge of the day. Sophomore Tours – The new program Occupational Services has received strong interest thus far in the sophomore tours which is an early indication that enrollment will be increased next school year. Job Shadowing – Mr. Blakey’s entire class has completed job shading with local business in the Collision Repair field. The students were matched with local employers to shadow for the week on a rotating basis. The students learned valuable work skills and had the opportunity to visit with prospective employers.
Safety & Plant/Facilities – Due to bad weather the trip to Texas to visit the ARSC Council in Texas City has been postponed. The Safety team is applying for a $2,000 grant to update our curriculum. Contacted Evans & Associates on the cracks in the south lot. They will be getting with the sub-contractor that performed the work. Repairs will be to be done in warmer weather. This is on the Maintenance list and will be taken care of. The statue plaza is on hold due to the bad weather. They are not able to pour cement until the temperatures are above freezing.
Steve Tiger, Superintendent/CEO – Dr. Tiger distributed copies of his report to the board. Dr. Tiger reported that the Admin Team evaluations have been completed. Traci and I spent some individual time with Kahle Goff and Kendra Keeling to ensure they understood their new leadership roles and our expectations. Traci and I are pleased with their performance attitudes thus far. We underwent our yearly audit on January 14. As always, Stacey and her staff did a wonderful job. The audit report will be presented at the next board meeting. The January Tech Center Supt. Meeting was at the Claremore campus. A lot of time was spent preparing for the upcoming legislative session. Dr. Tiger attended all of the chamber banquets this year – we also had several staff members in attendance. We had made a lot of progress at improving PTC’s partnerships with its chambers this past year. Dr. Tiger met with the Newkirk Schools Superintendent and Principal on January 25. They discussed PTC, the status of Oklahoma and local education and how we could improve our services to better meet student needs. The Newkirk administration was very pleased with their experiences with PTC to this point and greatly valued career tech. The ODCTE Accreditation review scheduled for February 1-2 has been postponed due to the weather. New dates have not been set yet. Our next board meeting will be March 8, 2011.
EXECUTIVE SESSION
Mr. Bandy moved to convene in Executive Session; seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Executive Session convened at 7:35 p.m.
At 10:02 p.m., Mr. Buck acknowledged the return of the Board to Open Session.
Mr. Buck stated that the Board discussed personnel issues as listed in item 6. No action was taken.
EMPLOYMENT
Ms. Rigdon moved to approve employment of Diane Gibson, Student Services Secretary, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
CONTRACT RENEWALS
Ms. Rigdon moved to approve the contract renewals of Directors, as listed on Appendix A, for FY12, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Mr. Soulek moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PUBLIC COMMENT
None.
ADJOURNMENT
Mr. Bandy moved to adjourn, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 10:05 p.m.
Respectfully submitted,
Allison N. Christy
Minutes Clerk
MINUTES
Regular Board Meeting
7:00 p.m., Monday, January 11, 2011
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:07 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Molly Kyler, Traci Thorpe, Mike Boon and Allison Christy.
CONSENT AGENDA
Mr. Bandy moved to approve the Consent Agenda, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
ADMINISTRATIVE REPORTS
Traci Thorpe, Executive Director, Instructional and Support Services – Traci reported on the following areas:
Business & Industry Services –
• Aaron facilitated a Ropes Course for the Blackwell Law Enforcement Explorer Group 9th -12th grade on December 3rd with 16 participants.
• Jeff attended the Area Health Education Council board meeting at NOC in Enid.
• AT&D Fall classes had a total of 600 registrations (79 registered online which is 10.78%) and tuition collections of just under $34,000.
• Robert & Aaron coordinated 20 workshop/seminars this past year through Oklahoma Small Business Development Centers (OSBDC), Society of Human Resources Managers (SHRM), and Chamber of Commerce Lunch and Learns.
Communications & Marketing -
• We continue to spend a lot of time checking and re-checking information for our accreditation. The documentation looks good and should be ready for on-line viewing January 13.
• With the assistance of the BIS dept., we are developing a Management Development Academy for our front line supervisors. So far, 12 supervisors have provided input to areas that they have interest in or need some coaching in for upcoming topics.
• We are finalizing next month’s All Staff professional development day. Based on input from staff, the Customer Service Task Force and the PD committee, everyone will attend have two different sessions for that day. One topic will address some of our team orientation needs through Strengths-Based development and the other topic will expand on the Bridges Out of Poverty session.
Instructional/Support Services – Traci Thorpe
Special Programs -
• New Beginning students were presented gift cards for Christmas from AMBUCS and a thank you note was written by each student.
• We had one student pass her Medical Assisting State Board test and is actively seeking employment.
• The New Beginning students are working on their "Wildly Important Goals" and we are updating our 2nd semester classroom chart to reflect the positive changes.
Student Services, Enhancement Center, Tech Prep, and Academic Math
• The enrollment sheet for second semester is attached.
• Right before Christmas break the PTC Foundation scholarship committee met and awarded 19 scholarships totaling $9500. This year’s fundraiser will be Thursday, February 10, 6 pm at the Moose Lodge. The honoree is Rich Cantillon.
• Debby Randall, Math Instructor, lost her father-in-law over the break. He was 95 still living at home in Sand Springs. Kristen Tiger, EEC Learning Consultant, had her baby girl, Ivy Ann, a few weeks early. Both are doing well. Lacey Close became Lacey Smith, part-time clerical in the Student Services; we’re happy for her and Junior.
Safety & Plant/Facilities – Vance Johnson
. Matt Figueroa and Vance Johnson are visiting the ARSC (Association of Reciprocal Safety Council) in Texas City Texas on Jan11-13th. This is a requirement to set up our council.
. Cosmetology roof replacement should be completed today Jan. 7th.
. Statue Plaza had 12 working days and is ahead of projected completion at this time but projected bad weather may stall the project.
. Maintenance and Custodial Staff did an excellent job over Christmas break overseeing or performing the following jobs.
. Painting Seminar Center
. Door Cut in Machine Tool
. Carpet Cleaning
. Strip and Wax Tile Floors
. Clean and Wax Brick Halls
. Install new Cabinets at Child Care
Steve Tiger, Superintendent/CEO – Dr. Tiger reported that we had a great turn-out for our annual PTC Christmas party and had several guests in attendance. The PTC kids’ Christmas party was also a great evening. Traci, Kendra and Dr. Tiger met with the Woodland Schools Superintendent/Principal to discuss various opportunities and potential services that we could provide for students. Currently, we are researching the potential of a partnership program similar to the Gateway program with Blackwell. The ODCTE Accreditation Evaluation will be conducted Feb. 1-2. The preparation for this evaluation has been our big focus this year. Dr. Tiger noted that he is impressed with the BIS staff and the way they are working with the surrounding communities. The Seminar Center was painted over the Christmas Break and it looks great. We have completed the NIMS training and received our certificate. Several upcoming meetings are our All-Staff Meeting on Jan. 12, PTC audit on Jan. 14, several area Chamber banquets and the Higher Educ. Legislative Tour at the Marland Mansion on Jan. 21. The next PTC Board meeting scheduled for February 8, 2011.
ADPC AGREEMENT
Ms. Rigdon moved to approve the Software License and Support Agreement with ADPC for FY12, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
SUPPLEMENTAL APPROPRIATIONS
Mr. Bandy moved to approve supplemental appropriations for FY11 General Fund, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EXECUTIVE SESSION
Ms. Rigdon moved to convene in Executive Session; seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Executive Session convened at 7:42 p.m.
Mr. Buck acknowledged the return of the Board to Open Session at 10:02 pm. Mr. Buck stated that the Board discussed personnel issues as listed in item 8. No action was taken.
EMPLOYMENT
Ms. Rigdon moved to approve combining items 12 and 13 by approving the employment contract for LaNell Reed, Finance Administrative Assistant and District Treasurer and Donna George, Receptionist, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
CONTRACT RENEWAL
Mr. Soulek moved to approve the contract renewal/amendment for Dr. Steve Tiger, Superintendent/CEO, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Ms. Rigdon moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix A, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT
Ms. Rigdon moved to adjourn, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 10:05 p.m.
Respectfully submitted,
Allison N. Christy
Minutes Clerk
MINUTES
Regular Board Meeting
7:00 p.m., Tuesday, December 9, 2010
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:03 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Mike Boon, Scott Overman, Kendra Keelin, Kahle Goff, Molly Kyler, Vance Johnson, Allison Christy. James Page and Jim Hinton were also in attendance.
CONSENT AGENDA
Mr. Bandy moved to approve the Consent Agenda, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
ADMINISTRATIVE REPORTS
Mike Boon, Director, Executive Director, Business and Industry Services – Mr. Boon gave reports as follows:
Business & Industry Services
• Aaron coordinated the Leadership Secrets of Santa for the Ponca City Medical Center on November 4th.
• Robert & Aaron have scheduled the Leadership Secrets of Santa for the Blackwell and Ponca City Chamber of Commerce; and Manage Your Time for the Tonkawa Chamber of Commerce in December.
• Steve Marquardt offered a seminar on Metal Fabrication Hazardous Air Pollution EPA rule 40 CFR part 63 to area manufacturers to help them understand their compliance options.
• Bonnie Cook offered an IRS Tax Workshop which was well attended. She also consulted with 20 entrepreneurs on various business issues.
• Teresa worked with 5 local companies on Bid preparation and did an initial training session on the PLAN room with one company.
• Jeff Lockett - Fairfax Medical Board approved the plans to build a new clinic in Newkirk.
Communications & Marketing
• Molly attended the state association leadership sessions and delegate assemblies along with the general sessions at ACTE in Las Vegas. (Dinner with Chef Jeff Henderson at the Bellagio was a highlight too!)
• Right before Thanksgiving Lisa got the AT&D schedule to the printer and it should be in mailboxes this week. It is scheduled to be in the Sunday PC News in addition to next Friday’s (Blackwell) and Thursday’s (Newkirk, Tonkawa, Fairfax/Ralston) issues of the other local papers.
• Molly received ICS 700 & 800 training and certifications and attended table top crisis exercises with school safety leadership.
• In November, we all helped host Freshman Focus. Lisa was an instrumental member in the development and production of the career training posters and other planning activities.
• The CSTF will meet early this month, December 9. Due to the holidays, the group decided to combine their Nov. and Dec. meeting. We continue to produce material to emphasize our core values, character traits and behaviors of trust. We also maintain the recognition of staff for their years of service with personalized post cards, posters in mailroom and staff e-mails.
• Molly attended 2 BIS meetings last month, including the visit from Dom Garrison with ODCTE and continues to work with other teams on aligning goals with the organizations strategic efforts.
• On a personal note, our Ms. Lacey Close, as of November 20th, is now Mrs. Lacey Smith. She had a beautiful wedding in Stillwater and just got back from her honeymoon.
Instructional/Support Services
Health Occupations –
• All of the Health Occupations classes are doing community service projects during the months of November and December.
HCCI—Christmas Parades; Annual Hospice Mailing
HCCII—Christmas Cards to Soldiers
MA—$$ for Cancer Prevention Bake Sale; Warmth for Children
PN—Bethany Children’s Home Gifts
• Mia Sweetman and Arlene attended the groundbreaking for the Blackwell Integris Emergency Department.
• Joanna Ware, Mary Allan and Arlene attended the open house for the NOC—Stillwater Nursing facility.
• Brenda Bennett, Mia Sweetman, Mary Allan and Arlene took 31 students to the BODIES exhibit in Tulsa on November 23. The Ponca City Hospital Foundation provided 30 scholarships to offset the cost to students. The other was taken care of by staff.
• Mia Sweetman has begun working on National Board Teacher Certification. This is an elite cadre of teachers who have honed and tested their instructional abilities and met a rigorous set of requirements based on superior teaching methodology. Beth Frantz is already National Board Certified.
• The Bio-medical Sciences Academy will host the first semester Grant Proposal presentations on December 15 in the Seminar Center.
• As a part of the Bio-medical Sciences curriculum, Mia Sweetman will host the Blackwell Drug Dog and handler for a classroom demonstration of methodology, technique and procedure used in this type of forensic data collection.
• Thanks for your support of the NLNAC accrediting process. A separate report is included to outline our progress to date and future plans.
Student Services, Enhancement Center, Tech Prep, and Academic Math –
• In the Student Services and Tech Prep areas we held our Freshman Focus recruiting activity on Friday, November 12, here at Pioneer Tech. We had really good attendance from all of our sending schools. We saw an overall average of 86% of the freshman in our district, which is up from the 80% last year. PoHi’s willingness this year to allow their students to come to our campus was a huge increase in their numbers. Lori is working with the sending schools to determine the students who are going to continue second semester and new students who will come to us. We have several that will have to see what their semester tests and semester grades are before we say for sure that they will stay with us. Likewise, depending on openings we will have some adult students who will start with us in January. The updated enrollment report will be in the January packet.
• In November the EEC staff helped 28 students to obtain their WorkKeys certificates—3 Gold; 18 Silver; and 7 Bronze. They also assessed 36 students in November for possible PTC enrollment in January. Everyone is helping Kendra with the Ponca City EOI assessments this week.
• The Cooperative Alliance Workshop for Higher Education and Technology Centers was held on November 12 in Oklahoma City. The workshop is held each year so that the Oklahoma Regents can update everyone on the Alliance Initiative and so that the participating colleges and technology centers can work together on issues relating to the agreements.
• All of the areas are putting the final touches on the accreditation documents. We had a teleconference with the Guidance Division on November 29 so they could see if we had any questions or concerns prior to the February visit. This was a great help to all of us.
SHARE –
• Ponca City EOI testing this week. We anticipate testing 115 students from PTC, Ombudsman, and American Legion Children's Home on our campus for the first time. We are able to provide this service due to new legislation - Senate Bill 867- signed this year. With the ACE standards, students who are juniors in high school this year must pass 4 of 7 offered EOI (end of instruction) tests to graduate from high school. Schools are required to offer remediation as a way to help students who fail the initial offering of the test to pass the next session. We provided the remediation to SHARE students and some afternoon PTC students. With SB 867, we are going to try to offer more remediation for the winter session (the curriculum offered by NovaNet has an EOI remediation component built in to it- NovaNet is the curriculum used by the SHARE students and in limited amounts in GED), and hope to offer all of our sending schools the option of testing at PTC. It is my belief that students who attend PTC (both SHARE and regular students) are more comfortable testing on our campus, and therefore will feel less anxiety about the test. It is further a service we can offer to our sending schools so that it can alleviate issues related to transportation and overcrowding on testing days.
New Beginning -
• The New Beginning program students will be on various volunteer work activities during the Christmas break.
• Two students completed the CNA class and immediately started working in that field.
• The program participants are working on raising their WIG (Wildly Important Goal) 86% grade average from last nine weeks to the present one that will be completed on December 17, 2010.
• The New Beginning Advisory Committee Luncheon Meeting will be held on Wed., Dec. 8, 2010.
Early Care and Culinary Arts have 5 students competing at district contest in Stillwater on Wednesday.
Business and Information Technology Education (BITE)
Mrs. Edens has 2 students completing BITE at semester. WAHOO!
BITE took an awesome field trip to Kicker and OSU. Students experienced:
OSU
* technology that went into making the OSU stadium
* learned about the importance of internships and volunteering
* careers in marketing, journalism, and sports promotion
* career and education services offered
KICKER
* marketing and business
* warehouse distribution
* internal customer service - EXCELLENT!
* careers within Kicker, ranging from sales, training, business, administrative, accounting, IT, tech, warehouse distribution, etc.
* importance of internships
Steve Tiger, Superintendent/CEO – Dr. Tiger distributed a handout to the Board. He highlighted some items from his report: We have begun meeting with the entire staff once a month during lunch to provide a forum for team building, information sharing, professional development and board meeting updates. We hosted the area superintendent’s on November 12. We had a good turnout with only two schools unable to be represented. Dr. Tiger met with Troy Lewis on November 19 to discuss our plan to development a master renovation plan. They toured the building and discussed possibilities. Troy is very excited about assisting us and will be providing Dr. Tiger with a contract within a week. The November Tech Center Superintendent’s meeting was held at Gordon Cooper Technology Center in Shawnee. The focus of this meeting was legislative affairs and incentive pay plans for staff. Dom Garrison, ODCTE’s Associate State Director of BIS made a site visit to PTC on Nov. 11. Dr. Tiger and Molly Kyler participated in a conference call for the Baldrige Network. On November 30 Dr. Tiger and Vance Johnson hosted Representative Steve Vaughn for lunch and a campus tour. Steve was very impressed with what we have to offer the community. Dr. Tiger recently had a conversation with Craig Stevenson, City Manager, regarding the possibility of building a privacy fence between the south end of our property and the north end of the Parks and Rec storage area. This should greatly improve the appearance of our campus. The ODCTE Technical Visit was this week, Dec. 7-8 – these visits are conducts about every seven years. The next Board Meeting is Tuesday, January 11, 2011.
TECHNOLOGY PLAN
Ms. Rigdon moved to approve the district’s Technology Plan, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
STRATEGIC PLAN (this item was discussed at the end of the meeting, waiting for Molly Kyler’s attendance)
Mr. Bandy moved to approve the district’s Strategic Plan and corresponding policy revisions, AEA and AFB, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
CONTRACTUAL AGREEMENT
Mr. Bandy moved to approve a contractual agreement and partnership between Pioneer Technology Center and safety Council Texas City to enhance Safety Training Services, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PURCHASES OVER $5,000
Ms. Rothgeb moved to approve purchases over $5,000 (Appendix A), seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EXECUTIVE SESSION
Ms. Rigdon moved to convene in Executive Session; seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Executive Session convened at 7:56 p.m.
Mr. Buck acknowledged the return of the Board to Open Session at 10:25 p.m. Mr. Buck stated that the Board discussed personnel issues as listed in item 10. No action was taken.
RESIGNATION
Mr. Bandy moved to approve resignation of Diana Pankratz, Administrative Assistant, Finance, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EMPLOYMENT
Mr. Soulek moved to approve employment of James Page, Part-Time Bus Driver/Custodian, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EMPLOYMENT and PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Ms. Rigdon moved to approve the opening of a position in the custodial area and the part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
SUPPPLEMENTAL SALARY RECOMMENDATION
No action taken.
STAFFING PLAN RECOMMENDATION
Ms. Rigdon moved to approve the Superintendent’s recommended staffing plan consisting of Kahle Goff reassigned as Director of Instruction for Trade and Industrial and Kendra Keelin reassigned as Director of Special Programs/SHARE Coordinator, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PUBLIC COMMENT
None.
NEW BUSINESS
None.
ADJOURNMENT
Ms. Rothgeb moved to adjourn, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 10:30 p.m.
Respectfully submitted,
Allison N. Christy
Minutes Clerk
MINUTES
Regular Board Meeting
7:00 p.m., Tuesday, November 9, 2010
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:00 p.m. The following members were present: Phil Bandy, Larry Buck, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Vance Johnson, Mike Boon, Traci Thorpe and Stacey Rush.
REPORTS AND PRESENTATIONS
Dr. Tiger took the Board on a tour of the school and also reviewed the Facility Plan.
CONSENT AGENDA
Mr. Bandy moved to approve the Consent Agenda, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
ADMINISTRATIVE REPORTS
Mike Boon, Director, Business and Industry Services – Mr. Boon gave reports as follows:
Business & Industry Services
- BID Assistance has provided two clients with initial training sessions on the PLAN Room.
- PTC hosted Blackwell Leadership Class on 10/27/10.
- Incubator Advisory Committee met on 10/25/10 to interview applicant Mr. Fred Wigley for an office space in the Incubator. Fred has a business plan for a unique market niche of R.V. Park Management Services. The committee approved his application and he moved in on November 1st.
- Steve Marquardt set up the METS trailer to show to the new OSSM Regional Director Ben Robinson during a site visit.
- Aaron helped facilitate ropes course for Blackwell Leadership & NOC Ag. Leadership class.
- Sooner Heat and Air has given Bonnie a Notice to vacate their office suite in D-119 effective December 31, 2010.
- We had a small issue on campus on 10/20/10 with a disgruntled patron whose husband had utilized the services of our presenter Mr. Gary Bracken. Gary was giving a free presentation here at PTC on how to “Protect Your Assets”. This lady showed up to the free seminar and tried to use the class as a platform to inform the patrons not to utilize Mr. Bracken’s services. Bonnie quickly informed the lady that this was inappropriate and asked the lady to leave. The lady left and later returned to place the information (letter attached) on the patron’s vehicles. I went out and stopped this activity and respectfully asked the lady not to continue this activity here at PTC. She reluctantly chose to leave the campus.
- Pam Dickerson’s Mother has been going through radiation following surgery for cancer spots on her brain.
Communications & Marketing
• Lisa is working up new designs for all career training area recruitment posters for upcoming Freshman Focus event and future recruitment activities
• We are in the process of designing AT&D schedule for the winter/spring session
• Our team worked with Culinary on a promotional plan to help patrons connect that the cafeteria food is actual products of our students’ work and are starting to implement some of its components.
• Molly attended ICS 300 (2 days) and ICS 400 training (2 days)
• Molly participated in the CTAC Meeting at Francis Tuttle on October 28.
• The Customer Service Task Force also met on October 28. That group hosted a staff breakfast the morning of parent/teacher conferences on October 29.
• Molly attended the Kay County Communicators monthly meeting
• Lisa and Lacey attended the CareerTech communications and marketing meeting held at MetroTech’s downtown training center.
• The organization as a whole is wrapping up accreditation assignments in preparation for the on-line documentation and the site visit in February.
Instructional/Support Services
Student Services -
The enrollment report though November 1, 2010, is attached. In addition to the PTC areas, we also have the academic pull-out courses in math and science.
Algebra II—24 students
Geometry—4
Math Analysis—1
Biology II—2
Physics I—7
College Biology—9
NOC articulated hours this semester 30 students 359 hours
OSU-IT articulated hours this semester 30 students 189 hours
Since last month, the Student Services staff has participated in the Ponca City High School Career Fair, Cowley College articulation agreement update, Northern Oklahoma College alliance enrollment, Project Lead the Way Counselor Conference and is attending CareerTech Guidancefest today. Tech Prep hosted an ACT prep classes for students, parents and teachers. There were 52 in attendance last Saturday morning; and 53 in the Monday evening session (there were an additional 30 who pre-registered but didn’t attend). Sheila also hosted an OKCIS users’ training workshop for our area schools’ counselors/staff last Tuesday. There were 12 in the beginners’ session and 17 in the advanced users’ session.
In September and October the EEC staff helped 116 students take their WorkKeys certifications; 73 were successful in obtaining their certificates—18 Gold; 47 Silver; and 8 Bronze. They also assessed 51 students in October and the first week of November for possible PTC enrollment in January. Both Ginny Galbraith and Kristen Tiger in our EEC completed the training to be alternate GED test examiners.
Everyone is working to complete their documentation for this year’s state accreditation visit in February. And we are getting ready for this Friday, November 12, our biggest recruitment activity of the year—Freshman Focus. We will have all of our sending schools’ freshmen here at PTC.
The PTC Foundation board will meet in December to award scholarships. They have selected Thursday, February 10, 2011, as the fundraiser date and Rich Cantillon as this year’s honoree.
ABE/GED
• The GED exam was given on October 27 to eight people and seven of them passed.
• A new ESL class started November 2nd. We had 11 students present. Classes will be offered Tuesday evenings from 6:00-8:00.
Supported Employment Services (SES)
SES staff attended Oklahoma Association of Persons in Supported Employment
Conference in Tulsa at the Renaissance Hotel October 19.
SES staff attended the Department of Rehabilitation Services quarterly meeting
at Francis Tuttle Technology Center in Oklahoma City on October 21.
SES staff will attend the Mental Health First Aid Workshop on November 16-17,
2010 at the Caddo-Kiowa Technology Center in Ft. Cobb.
Safety & Plant/Facilities
ConocoPhillips Safety training has returned to the normal schedule after 6 weeks of 7 days a week training. We trained 1600 total in this 6 weeks with 900 trained in one week. Several from the BIS staff helped to make it a success. Safety Instructors and Vance have been performing Safety Audits in all training programs helping them to prepare for the evaluation visit. Safety Staff have been working towards requirements to become an Association of Reciprocal Safety Council. I will have a proposal for your approval in December’s Board Meeting. Matt and John just completed OSHA training in fall protection to improve their knowledge and Training.
Facilities
We have been working with architect and contractors on the Statue Plaza and planting schedule. Jason is performing preventive maintenance on heat/ac units preparing for winter.
School Auction went very well receiving just over 11,000 for surplus items.
Steve Tiger, Superintendent/CEO – Dr. Tiger distributed a handout with his report and also reported briefly on several items. Dr. Tiger and Ms. Thorpe attended a workshop at Moore Norman Technology Center on Oct. 6 centered around student/teacher relationships, “Creating Champions”. The Admin. Team has worked diligently to prepare a proposal for the board that will allow us to address the resignation of Steve Ketchum. The plan will also address other challenges, better utilize current staff and save money. We will present this plan to the board during executive session. Ms. Thorpe and Dr. Tiger attended two OSSBA School Law workshops in October. Both workshops were very informative and will assist us in maintaining school compliance which is becoming increasingly difficult and sensitive. The October Tech Center Superintendent’s meeting was at Tulsa Tech. Bruce DeMuth, ODCTE’s Chief of Staff, visited PTC on October 22. He was very impressed with the way things are going. We discussed ideas that would allow the state agency to better and support tech centers. General Ben Robin visited our campus on October 25. Ben is the OSSM Regional Site Director. He may also be contracting with the ODCTE and numerous tech centers in order to assist us with an Aerospace and STEM initiative. The Blackwell Leadership class toured Pioneer Tech on October 27. October 28 was our brisket student fundraiser. It was a very successful event. The Admin. Team and selected staff participated in required NIMS training on Nov. 2-3 and 8-9. We are working toward PTC becoming NIMS certified. Dr. Tiger and Ms. Thorpe also attended a Model Schools conference at Francis Tuttle on November 3. The Model Schools program is a continuous improvement model for student instruction and support services. Upcoming meetings/events are our All-Staff Meeting, meeting with Dom Garrison, ODCTE, Area Superintendent Meeting at PTC and Tech Center Superintendent Meeting at Gordon Cooper.
The next board meeting is scheduled for December 9, 2010 at 7:00 pm.
2011 BOARD MEETING DATES
Mr. Soulek moved to approve list of proposed Board Meeting dates for 2011, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
AMERICAN FIDELITY
Mr. Bandy moved to approve AFPlanServe as the 403(b) Plan Administrator, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
Ms. Rothgeb moved to approve American Fidelity as Pioneer Technology Center’s Section 125 plan service provider, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
ELECTION RESOLUTION
Mr. Bandy moved to approve a Resolution to the County Election Board calling for the annual election of a Board of Education member in Zone 4, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
ARCHITECT
Mr.Soulek moved to approve contracting with Troy Lewis & Associates (architect) to develop a master renovation plan, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and
Soulek, yes.
CONSORTIUM CONTRACT
Ms. Rothgeb moved to approve a consortium contract with Ben Robinson as the consultant for a joint aerospace and STEM (Science Technology Engineering and Math) initiative involving multiple technology center districts and the Oklahoma Department of Career and Technology Education with Canadian Valley Technology Center serving as the fiscal agent. Pioneer Technology Center’s financial commitment will be $2,500, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, no; Buck, yes; Rothgeb, yes; and Soulek, yes.
POLICY REVISION
Mr. Soulek moved to approve revisions to policy FDBA, Tuition Fees, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
STATUE PLAZA
Mr. Soulek moved to approve bid for construction of statue plaza (Hemberee & Hodgson Construction, $39,975.00), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
EVALUATION INSTRUMENT
Mr. Bandy moved to approve Certified Staff Evaluation Instrument, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
PURCHASES OVER $5,000
Mr. Bandy moved to approve equipment purchases over $5,000 as listed on Appendix A, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
EXECUTIVE SESSION
Mr. Soulek moved to convene in Executive Session; seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
Executive Session convened at 9:00 p.m.
At 9:55 p.m., Mr. Buck acknowledged the return of the Board to Open Session
Mr. Buck stated that the Board discussed personnel issues as listed in item 17. No action was taken.
RESIGNATION
Mr. Soulek moved to approve the resignation of Steve Ketchum, Director of Instruction, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Mr. Bandy moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix A, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT
Ms. Rothgeb moved to adjourn, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 9:55 p.m.
Respectfully submitted,
Allison N. Christy
Allison N. Christy
Minutes Clerk
_______________________________________
President, Board of Education
_______________________________________
Clerk, Board of Education
_______________________________________
Date of Approval
Motion: _Bandy___
Second: _Rigdon___
Vote: __approved___
MINUTES Regular Board Meeting 7:00 p.m., Tuesday, October 12, 2010 Room B-120 Pioneer Technology Center, 2101 North Ash Ponca City, Oklahoma
CALL TO ORDER Board President, Larry Buck, called the meeting to order at 7:00 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Vance Johnson, Stacey Rush, Molly Kyler, Mike Boon, and Kahle Goff. REPORTS AND PRESENTATIONS Molly Kyler and Dr. Bob Gragg presented on our Strategic Planning activities (PowerPoint). CONSENT AGENDA Mr. Bandy moved to approve the Consent Agenda, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. STAFF REPORTS
Traci Thorpe, Executive Director, Instructional and Support Services – Ms. Thorpe distributed a written report on the following: BIS – Robert, Sylvia and Johnny are participating in ODCTE Robert, Sylvia and Johnny are participating in ODCTE Business and Industry Services Certification Program (BISCP) this year. This program gives them an overview of Career Tech and specifically focuses on the purpose of Business and Industry Services within the State of Oklahoma; Sylvia has been accepted into the Blackwell Leadership Program this year; Robert has been accepted into the Tonkawa Leadership program this year; Robert gave a presentation on the Oklahoma Prosperity Project at the PC Chamber Government Affairs meeting last month; Jeff is working with a local pecan farmer on packaging, labeling and bar coding his products for wholesale; Aaron is working with A.T. & D. to explore Online and Customized training options for Host Analytics; Pam has created a lunch and learn class on Personal Computers for the month of October; Bonnie informed me that our incubator client Sooner Heat & Air has purchased a building at 101 Albany. They have given their notice to vacate ste. D115 by Oct. 15, 2010. However, they will continue to occupy ste. D119 until they have completed the renovation of the office area in their new building; PTC has signed an MOU with Oklahoma Small Business Development Centers (OSBDC) to allow them access to an office in the BIS building to meet with clients on an as needed basis. Communications & Marketing – Lisa attended OKSPRA meeting at John Marshall High School; Molly went Francis Tuttle to observe their Baldrige efforts; Lisa & Lacey attended Communications & Marketing orientation - accreditation workshop; Molly attended Oklahoma ACTE Leadership seminar at the State Capital; Molly facilitated team goal setting workshop with supervisors and lead people; Customer Service Task Force meeting - started Tech it Forward; Molly attend Kay County Communicators meeting - discussed Crisis Communication Plan Instructional Services – Supported Employment – On Wednesday, October 5, one of our clients and one of our employers with whom we work received awards at the Governor's Disability Employment Awards ceremony at the Governor's mansion. Our client is William Sills who is working at Pizza Hut, and the employer is Ed Pingel who is the manager at Pizza Hut. Presently we are working with 24 clients: Four are still in Milestones and receiving job coaching. Six have finished Milestones and in follow-along services. One the counselor is sending to NOC and will need supported employment if he can't make his grades in school. Twelve are not yet placed in jobs. Two the counselor may close because they are not medication compliant. Supported Employment Services will have a table at the North Central Transition Conference on October 13 here at Pioneer Technology Center in the Seminar Center. SHARE – 35 students are currently enrolled in the SHARE program 4 students have graduated from high school 1 student completed all academic courses toward graduation 34 High school academic credits have been earned. Many more credits nearly complete. Full Time Programs – Fall Leadership Events--HOSA--October 19 OBI Blood Drives: October 27, January 26, April 7 Fall Festival--October 28--Scarecrow Contest BMS Gateway- Brandon Dickerson presented to two of the Gateway classes about the career field of Engineering on Sept. 10th. He and his students are returning on Oct. 12th to work with all four classes of the Gateway students on Inventor, the software utilized to learn about designing and drawing. Brandon’s students also use Inventor, so they will be able to provide assistance as the students are learning and show the application of Inventor in the Pre-Engineering courses. Safety & Plant/Facilities – Safety – PTC Safety Training has been conducting training for the ConocoPhillips Turnaround for the past three weeks. Training is provided seven days a week. They have trained over 200 individuals per day from October 4th to the 8th. By the end of next week, 1800 people will have been trained. Steve Tiger, Superintendent/CEO – Dr. Tiger gave a written copy of his report to the board. Dr. Tiger reported that much of his focus recently has been to work closely with our new leadership team and to provide the necessary support for a positive transition. We have developed a new process and expectations regarding staff evaluations. Our intent is to make this activity much more meaningful and utilize it for professional improvement. Also, we have established guidelines so that evaluations are completed much more consistently and in a timely manner. Mike Boon and Dr. Tiger spent some time with Tom Pool, the NOC Interim President. They shared some insight and gained some from Mr. Pool. He is very supportive of PTC and will be great to partner with while is in this position. He anticipated being in this role for the remainder of this academic year. The Baldrige Conference was excellent. The Baldrige model has been used by many organizations to improve all areas of operations and services. Dr. Tiger will be working with our leadership team to begin implementing some of the strategies. The new monitoring system (security camera system) is in place. Dale, Scott and Kevin are currently learning how to utilize it and working out the bugs. Dr. Tiger and the Executive Team met with directors and supervisors to assist them in developing goals for their teams. These meetings were very insightful and beneficial. We were able to identify areas where we need to improve and develop strategies to do so. We will meet again mid-year to gauge progress and at the end of the year to determine results. This past month Dr. Tiger participated in a YAPs committee meeting, UW Board Meeting, Ponca Chamber Board Meeting, Ponca Leadership Class Dinner and the NOC President luncheon. He also participated in several out-of-district events, including the Baldrige Network Conference (TN), State Superintendent’s Meeting (Meridian Tech), Creating Student Champions Workshop (Moore). The next regular board meeting is scheduled for November 9, 2010 at 7:00 pm.
Vance Johnson gave an update on the statue plaza. We advertised in the Ponca City News/SW Construction Dodge Report. The bid closing will be October 29 at 10:00 am. Compliments to BIS/Safety for turnaround. BUDGET APPROPRIATIONS Ms. Rothgeb moved to approve budget appropriations for FY11 (Appendix A), seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. PURCHASES OVER $5,000
Ms. Rigdon moved to approve purchases over $5,000 as listed on Appendix B (new roof for Cosmetology, approved bid from Jason Whitfield), seconded by Mr. Soulek. The motion carried with the following votes: Bandy, no; Buck, no; Rigdon, yes; Rothgeb, yes; and Soulek, yes. REVIEW OF TEACHER EVALUATION POLICY No action taken. REVIEW AND DISCUSS TUITION FEES POLICY AND TUITION FEE SCHEDULE Discussion only, will bring back next month. VOCATIONAL CAREERS PROGRAM Mr. Bandy moved to approve the discontinuation of Vocational Careers in order to offer Service Careers Facility Maintenance and Landscape Designer beginning January 1, 2011, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. SURPLUS ITEMS
Mr. Bandy moved to approve a list of school property surplus items to be sold at public auction, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EXECUTIVE SESSION No Executive Session was held. EMPLOYMENT Ms. Rigdon moved to approve the employment of Ken Karnish, permanent part-time Building and Grounds Maintenance, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS Ms. Rigdon moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix C, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT Ms. Rigdon moved to adjourn, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes. The meeting adjourned at 9:55 p.m. Respectfully submitted, Allison N. Christy Allison N. Christy Minutes Clerk _______________________________________ President, Board of Education ________________________________________ Clerk, Board of Education ________________________________________ Date of Approval Motion: __Bandy____ Second: __Soulek____ Vote: _approved_____ MINUTES
Regular Board Meeting
7:00 p.m., Tuesday, September 14, 2009
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:05 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon and Orva Rothgeb. Staff members present included Steve Tiger, Stacey Rush, Mike Boon, Traci Thorpe and Molly Kyler.
REPORTS OR PRESENTATIONS
Mike Boon and Traci Thorpe reported on Instructional Needs Planning Options. The management team has been determining instructional needs and identifying options to address them. Because we have been increasing our building fund balance, we would like to have a master building plan in place to provide some direction for capital outlay projects based on both instructional and operational needs. The following options were designed to address immediate and projected needs. Immediate needs include, but are not limited to: renovate health program area – shower requirement needed for bio med, inadequate space for one HCC classroom, need for updated skills lab area; addition of second Pre-Engineering program will require additional classroom space; currently only one area vacant – Flex Lab beside welding; reduced OSSM to one classroom space, two instructor offices, and science lab; do not have additional space for Customized B IS training, staff office space, or programs areas to accommodate new offerings such as Criminal Justice; deteriorating facilities due to age. Also discussed other future needs.
CONSENT AGENDA
Mr. Bandy moved to approve the Consent Agenda, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
ADMINISTRATIVE REPORTS
Mike Boon, Director, Business & Industry Services – Mr. Boon reported on the following:
BIS – The METS mobile Lab was in the State Chamber weekly CEO Briefs. Robert and Aaron have scheduled a Lunch-n-Learn for Tonkawa and Ponca City on Managing Your Time for September. Steve Marquardt is working with Vance for PTC to become and NCCER assessment site for O.Q. (Operators Qualification) Certification for pipeline workers. Bonnie Cook has assisted 13 clients with various issues ranging from start-up information to financials and employee applications. BIS Team is working on a Green Grant application through the Oklahoma Department of Commerce. ODCTE is still in discussion on a Statewide Aerospace initiative, we will keep you posted.
Communications & Marketing – Lisa and Lacey have taken most of our staff ID’s and are currently working diligently to have our student photo ID’s completed. The department produced several press releases in August along with finalizing ads for upcoming publications. We held our first Customer Service Task Force (CSTF) meeting of the year August 23. We had great attendance and participation. A definitive product of the CSTF 09-10 meetings includes an internal communication piece, “PT Insider.” It reinforces each month’s character trait while integrating the concepts of our core values and high trust behaviors. We have determined other activities based on this year’s PTC organizational targets. We will be at the fair Sept. 14-18. In addition to the METS trailer, Lisa has also worked with Mr. Stolhand to have the ACTS trailer on site.
Instructional/Support Services – Health-JoAnna Ware will be submitting the NLNAC Candidacy Application by September 15. Full-Time Programs-Brent Arnold has been identified as the recommended employment candidate for the Welding Teaching Assistant/Bus Driver vacancy. The ACTS trailer is anticipated to be displayed at the Kay County Fair along with the METS Mobile Lab. Traci and Molly presented at the AMBUCS noon meeting on Sept. 2. They shared with the members a general overview of the services and programs available at PTC. IT-Scott and Kevin have been wrapping up summer projects with new computers in HCC, BITE-IT, SHARE, Machine Tool, and BioMedical Sciences. They have also been busy completing a variety of work orders for start of the year needs, campus-wide. They are in the process of adding a new SmartBoard for the ABE/GED are, and assisted with the migration of the C101-B computer lab to their new home in C105F (one of the OSSM classrooms). The OSSM teachers share C105B classroom, as they don’t teach students simultaneously and only needed one classroom space.
Constitution Day will be celebrated on Sept. 17 with an AM and PM session for our students. Our guest speaker will be Michael Korenblit, author of the book Until We Meet Again, about his parents’ survival of the Holocaust. His parents were Ponca City residents and ran the Dixie Dog restaurant.
Security – Simplex Grinnell has been on campus finishing up the installations of the cameras for the first phase of the campus security plan.
Enrollment report for full-time area, not including PN was distributed. In addition to PTC areas, we also have the academic pull-out courses in math and science. The math classes we are offering this year for high school credit are Algebra II, Geometry and Math Analysis. There are 34 students enrolled. There are six students enrolled in Biology II. This is our first year for offering this academic class. We also have nine enrolled in College Biology 1114 (NOC this semester – 7 high school and 2 adults.
The EEC started the KeyTrain Employability Skills schedule last week. This is our enhancement/remediation curriculum. Successful WorkKeys scores will substitute for an EOI score if the student needs it.
The Recruitment Committee will meet on Monday, Sept. 13, to prepare for upcoming activities. The IEP meetings for new students will be completed next week. Lori will again participate with the Kay County Transition Team and attend the state-wide meeting in Norman on Sept. 15. Lanita will attend an officers’ (past president) planning meeting on Friday, Sept. 10, for the October Instructional Services quarterly meeting. The PTC Foundation board will meet on Sept. 23.
Safety & Plant/Facilities – Major turn-around starts the first week of October with 500-600 people a week for the next three weeks being trained at the safety training center. Facilities still haven’t received the new bus because of emission problems on all of the new models. They are promising delivery within the next two weeks.
Steve Tiger, Superintendent/CEO – Dr. Tiger reported that he was nominated at August Conference to serve on the Executive Committee for OCLA (Oklahoma Council for Local Administrators). In the area of Instructional and Facilities Planning, Mike and Traci will be making a presentation at the September board meeting. We have been working hard to determine immediate, short-term and long-term needs. We would like to engage the board in dialogue that will provide us with guidance as we move forward in determining solutions. In the area of Strategic Planning and Organizational Development, we have taken huge steps forward in the development of our new strategic plan. The plan was rolled out to staff on May 26. Dr. Gragg and Molly will present our completed work and plan to the board at the October meeting. The board will have an opportunity to provide additional input. September 15, the strategic planning core team will pick up where we left off in an effort to refine our plan. Molly will lead this charge and ensure each team is supporting our targets and moving forward. Dr. Tiger reported that he and Traci attended the Blackwell Public Schools board meeting on September 7. The board acknowledged PTC’s efforts with the Blackwell Gateway Partnership Program and was very supportive of our partnership. We have completed two levels of NIMS (National Incident Management System) training and are planning additional activities that will lead to PTC being NIMS certified. This will be a great message to our partners and customers . . . we take crisis management and safety seriously. In the area of Community Involvement, Dr. Tiger participated in the following events during the past month: YAPs committee meeting, UW Board Meeting, Ponca Chamber Board Meeting, University Center Board Meeting, Ponca Leadership Class Luncheon, Lopez Foods/PCDA Reception, Blackwell Public Schools Board Meeting, Leadership Ponca Class Session, Fund Raising Event for Rep. Dale Dewitt.. He also participated in the following out-of-district meetings: Aerospace Committee Meeting (ODCTE, Stillwater), OSSBA Summer Conference (OKC) and Creating a Culture of Execution Workshop (OKC). The next regular board meeting is scheduled for October 12, 2010 at 7:00 pm.
PUBLIC HEARING
A Public Hearing was conducted for the purpose of taking public comment on financial matters including past and future expenditures concerning 2009-10 final budget.
ESTIMATE OF NEEDS
Ms. Rigdon moved to approve Estimate of Needs for FY11, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
ACCREDITATION REPORT
Ms. Rigdon moved to acknowledge receipt of accreditation report 2010-11 from the State Board of Education, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
MEMBERSHIP
Mr. Bandy moved to approve payment of membership fees for OATC for FY11 ($4,000), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
EARCARE BENEFIT
Ms. Rothgeb moved to not approve employee EarCare Benefit, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
PURCHASES OVER $5,000
No action taken.
OUT-OF-STATE TRAVEL
Mr. Bandy moved to approve out-of-state travel for Dr. Steve Tiger to attend the National Baldridge Conference in Nashville, TN, Sept. 27-29, 2010, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
POLICY REPLACEMENT
Mr. Bandy moved to approve policy replacement DABB – Criminal Records Search Policy, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
EXECUTIVE SESSION
No Executive Session.
PERSONNEL
Mr. Bandy moved to approve the resignation of Brandon Owings, Welding Teaching Assistant/Part-Time Bus Driver, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
Ms. Rigdon moved to approve employment of Debbie Johnstone, Custodian/Inventory Clerk, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
Ms. Rothgeb moved to approve employment of Brent Arnold, Welding Teaching Assistant/Part-Time Bus Driver, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Mr. Bandy moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT
Mr. Bandy moved to adjourn, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; and Rothgeb, yes.
The meeting adjourned at 9:32 p.m.
Respectfully submitted,
Allison N. Christy
Allison N. Christy
Minutes Clerk
Special Board Meeting
4:30 p.m., Monday, August 23, 2010
Room B120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 4:42 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Vance Johnson, Traci Thorpe, Mike Boon and Allison Christy. Carl Szafranski, Jim Hinton, Ponca City Leadership Class and Ken Karnish were also in attendance.
STATUE PLAZA PLAN
The statue plaza plan was presented and discussed.
MASTER LANDSCAPE PLAN
The master landscape plan was presented and discussed.
MASTER PLAN APPROVAL
Mr. Bandy moved to approve the master landscape plan with changes as made by Carl Szanfranski, seconded by Mr. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
ADJOURNMENT
Ms. Rigdon moved to adjourn, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
The meeting adjourned at 7:46 p.m.
Respectfully submitted,
Allison N. Christy
Allison N. Christy
Minutes Clerk
MINUTES
Regular Board Meeting
7:00 p.m., Tuesday, August 10, 2010
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:00 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Molly Kyler, Vance Johnson, Arlene Stauffer, Traci Thorpe and Stacey Rush, Carl Szanfranski was also in attendance.
REPORTS AND PRESENTATIONS
Arlene Stauffer presented information regarding the NLNAC Status. We will have an accreditation review in the Fall of 2011.
CONSENT AGENDA
Mr. Soulek moved to approve the Consent Agenda, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
ADMINISTRATIVE REPORTS
Traci Thorpe, Executive Director, Instructional & Support Services – Ms Thorpe reported on the following areas:
Outreach/Full-Time Programs – Blackwell Schools has been working with us to update the BMS Gateway classroom. They’ve provided supplies and materials necessary for the project, as well as an electrician to correct the need for additional outlets for the computer networking needs. Our custodial/maintenance staff (Vance, Mike Orr, Keith and Melody and a summer helper, Clayton) worked with Blackwell Public Schools to update the BMS Gateway classroom. It was painted and some ceiling tiles replaced. Some surplus cabinets were brought over to use in the classroom, and Keith is working constructing some worktables for students.
Scott, Kevin and Traci will be going over on Friday to finish helping Kari Widener get her computers networked and power poles installed. Students begin at BMS on the 18th so we are working with Kari to get ready for her students.
We’ve been busy with August Conference and inservice activities typical for this time in the school year. Our staff is actively preparing to start with students on Thursday and have been working with their directors on classroom/program area preparations.
Security – 22 employees completed the NIMS (National Incident Management System) level 100 (online) and level 200 (12 hours of class time) training in July. Six to ten individuals will continue with the 300, 400 and 800 level classes. These classes will be attended this fall.
Manual limited access of building will begin Wednesday, August 11, 2010.
The North doors are the only ones that will be unlocked at all times. This is the main entrance that all students and visitors will be expected to use. Signs will be posted on all other doors indicating such on Wednesday morning. We will also be posting signs in the future in the south and west parking lots indicating limited access so customers will know to drive to the north entrance before they park and walk up to a locked door. The Front West doors will be unlocked only for unloading buses for a short period of time in both morning and afternoon. These doors will be locked each day when class begins. C-Hallway doors (exit by Automotive) will remain locked. Cosmetology staff may let cosmetology students in these doors at break times. B-Hall doors (exit by Collision Repair) will remain locked with 2 exceptions. Re-entry will be permitted at designated student break times (9:15-9:45 am and 2:00-2:30 pm) Note: This is to accommodate smokers since the designated smoking area is that direction. When we start serving lunch to the general public after Labor Day, these doors will be unlocked from 11:00 am-12:30 pm. Notes: Once we have assessed traffic flow compared to single cafeteria door this could change. Cafeteria door – (handicap accessible) will remain locked except for lunch, 11:00 am-12:30 pm. This limited access will also apply at night with the North entrance being the only access to the building. Note: We realize campus security comes at a price with regards to the open access we have always had. We fully believe tracking these steps to ensure the safety of our students, staff and guests are well worth any sacrifices and inconveniences we may encounter. Regarding the security cameras, all paperwork is completed and a notice to proceed has been issued. We are waiting to hear from Simplex-Grinnell for a start date.
Student Services – School will start this Thursday and we will continue to enroll adult students and secondary students in areas that have openings. Since July we have added 68 students as of mid-morning Monday, August 9. There are several others who are in the enrollment process. Likewise, we have had a few students move or decide they will not be able to attend. We will continue to place students until the end of next week. However, we do have some instructional areas that are full. There will be an enrollment handout at next month’s meeting like the one the board received last month that indicated pre-enrollment numbers.
Letters went out to all of our students last week welcoming them to Pioneer Tech. Information included what Career Major they are enrolled in, what session they are in (morning or afternoon), the time school starts, along with a bus schedule for secondary students and a FY11 school calendar. Late yesterday afternoon we had one sending school request to change the bus schedule that they set earlier in the summer. This is not unusual, it was a different school last year. The changes will be made to accommodate them.
In the EEC Ginny was successful in getting some WorkKeys and KeyTrain reporting information changed with the vendors. Pioneer Tech continues to take the lead in this area. Ginny and the EEC staff do a wonderful job with this state-wide initiative. We, too, have taken the lead with OKCIS. The State Department was pleased at how this has worked with our students “Employability Skills” and eager to help with the changes that will enhance this software.
Sheila’s dad came home yesterday, August 9. From Sheila, “After 70 days and four hospitals he is home – which by our estimation is the WHOLE summer!. He graduated from Jim Thorpe Rehab yesterday with bells and whistles. They arrived home late yesterday afternoon after a quick detour to Dairy Queen in Perry. Thank you for all your prayers and well wishes, they are truly appreciated.”
Let the fun begin; we are off to another year!
Steve Tiger, Superintendent/CEO – Dr. Tiger reported that Paul McClain resigned due to his family relocating out of state. Under Facilities Planning we are in the research phase regarding our current maintenance/operations space which is located in our main building near Automotive. As we consider expanding programs and services, there may be a need to build a new maintenance/transportation/operations facility so that we can better utilize our classroom/shop space in the main building. In the Strategic Planning and Organizational Development area, we have taken huge steps forward in the development of our new strategic plan. The plan was rolled out to staff on May 26. Part of this roll-out included in-service (The Four Disciplines of Execution, Covey) which will allow work teams to better execute their sub-plans. Each sub-plan will support PTC’s overarching targets. Dr. Gragg will present our completed work and plan to the board at the September meeting. The board will have an opportunity to provide additional input. Project Graduation – Traci and I will begin discussions with Woodland Public Schools to determine possibilities of partnership programs and/or services within the Woodland school district. We will keep the board informed. Campus Safety and Security Task Force – We have completed two levels of NIMS training and are planning additional activities that will lead to PTC being NIMCS certified. This will be a great message to our partners and customers…we take crisis management and safety seriously. Also, the new security monitoring system will be an excellent tool. This may cause some resistance and complaints, but will greatly increase our level of safety and security. Community Involvement – I participated in a YAPs committee meeting, UW Board Meeting, Ponca Chamber Board Meeting, Ponca Chamber Open House this past month. Out-of-District Meetings – I participated in the Baldridge Network Session (Metro Tech), OSSM Statewide Meeting (IDCTE), Legislative Fundraiser (OKC) and August Conference this past month. Several more upcoming meetings are listed in my written report. The next regular board meeting is scheduled for September 14, 2010 at 7:00 pm.
OUT-OF-STATE TRAVEL
Withdrawn?
STATUE PLAZA
Ms. Rigdon moved to approve Carl Szanfranski to develop specs for Option A for a statue plaza, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, no; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
COMPETITIVE BIDDING ON ELECTRONIC SIGN
No action taken.
MEMBERSHIPS
Ms. Rigdon moved to approve payment of membership fees to OKASBO (Oklahoma Association of School Business Officials - $450.00) and NASBO (National Association of School Business Officials - $570.00) for FY11, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Ms. Rigdon moved to approve payment of membership fees to OKSPRA (Oklahoma School Public Relations Association - $155.00) for FY11, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PURCHASES OVER $5,000
Mr. Soulek moved to approve purchases over $5,000 as listed on Appendix A, including Option B Impact Resist with Greenwell Roofing, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, no; and Soulek, yes.
DEPUTY CLERK FOR THE BOARD
Mr. Bandy moved to approve appointing Mary Field as Deputy Minutes Clerk, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EXECUTIVE SESSION
No Executive Session.
EMPLOYMENT
Ms. Rigdon moved to approve the employment of Mary Allan, Health Careers Certification Instructor, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Mr. Soulek moved to approve the employment of Bill Beard, Evening Custodian, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
Mr. Bandy moved to approve the employment of Joe Bob Blakey, Collision Repair Technology Instructor, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS
Mr. Soulek moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT
Mr. Bandy moved to adjourn, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 8:55 p.m.
Respectfully submitted,
Allison N. Christy
Allison N. Christy
Minutes Clerk
MINUTES
Regular Board Meeting
7:00 p.m., Tuesday, June 8, 2010
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:00 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Steve Ketchum, Molly Kyler, Dale Goodwin, Arlene Stauffer, Mike Boon, Lanita Chapman, Traci Thorpe and Allison Christy.
CONSENT AGENDA
Mr. Bandy moved to approve the Consent Agenda, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
REPORTS AND PRESENTATIONS
None.
ADMINISTRATIVE REPORTS
Mike Boon, Director, Business & Industry Services– Mr. Boon gave the Director reports as follows:
BIS – Handouts.
Communications & Marketing – We have display ads to AT&D schedule and summer mini camps and radio spots for advanced welding and BIS tax workshop. Other stories and ads are included in PaperClips. The Core Strategic Planning team had a brief meeting in the morning on May 26 before the all staff goal setting session in the afternoon. The CLEP (Comprehensive Local Education Plan) was finalized by Ms. Kyler and Mr. Ketchum and submitted for approval to the ODCTE. The Customer Service Task Force met on May 27 and reviewed PTC target and decided to use August meeting to set goals. Members assisted with planning core values activity at CEA picnic. We also administered a committee survey to make improvements for next year’s meetings.
Instructional Services – We had the SHARE and ABE/GED graduations this past month. Both programs have had very successful years. Thirty students completed a high school credential in SHARE and 87 students completed their diploma from the state in ABE/GED.
Safety & Plant/Facilities – DK Haney has started the roof project. Completion date is set for June 15. We have started summer repair and painting. We are working with Carl Szafranski to provide information he needs to make the master landscape plan. We are still performing Safety training for around 20 people per day.
Student Services – Sheila Foxworthy’s father has been hospitalized in OKC for over a week now. The doctors are still trying to determine what is wrong. Our Tech Prep review with the State Department was May 20. This is a great way for the review team to see what all is happening with Tech Prep from the participating schools. We will receive the report from their visit sometime this summer. This week is Summer Camp. We have 150+ campers this year. Everyone working with this activity has done another outstanding job. The kids really have a great time. We conducted a workshop last Friday for our sending school special needs instructors. We had 18 attend. They were very excited to work with Lori, Kahle and Sheila regarding our process at PTC for their students and to review some of the updates for the IEPs. It is also great networking time for these instructors. Lori has completed the pre-enrollment process with our sending schools and returning adult students. This week enrollment opened to prospective new adults. We have 358 pre-enrolled high school, returning adults – 318 at this same time last year.
Steve Tiger, Superintendent/CEO – Dr. Tiger reported that we received a resignation from Pete Hurd, Part-Time Maintenance/Bus Driver. We have been discussing the use of some of the OSSM space for other programs with Dr. Herron (OSSM Director). The Pre-Engineering program is out-growing the area they are using and we’re looking for a solution. We are planning for Dr. Gragg to present on the Strategic Plan/Organization Development at the July Board Meeting. We are working on targets/returns and will need to tie up some loose ends in August when everyone returns. Ms. Kyler will be taking the lead in continuing the Strategic Plan/Organizational Development work. Note: The Board would like to have a copy of the Strategic Plan before Dr. Gragg presents. Dr. Tiger distributed a written report to the board containing a list of meetings and events he has attended in the past month. Ms. Rigdon requested a report of the number of students enrolled in each program (before September) and would like Ms. Chapman to provide enrollments numbers more than once per year – possibly put with the Director’s report.
CLEP PLAN
Mr. Bandy moved to approve Comprehensive Local Education Plan (CLEP, which includes Professional Development, Capitol Improvements, Strategic Plan), seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
RESOLUTIONS
Mr. Soulek moved to approve a Resolution requesting Temporary Appropriations for General Fund and Building Fund for FY11, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
Ms. Rothgeb moved to approve a Resolution authorizing the school treasurer/deputy treasurer to invest excess funds during FY11, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
ACTIVITY FUND SUB-ACCOUNTS
Ms. Rigdon moved to approve the close out and transfer of balances from the following Activity Fund sub-accounts to the General Fund on June 30, 2010. (Petty cash, bookstore revenue, equipment sales, facilities rental, GED testing fees, incubator rents, incubator utilities, miscellaneous, resale, shop revenue, day tuition, AT&D tuition, IT&D tuition, safety tuition, Workforce Investment, SHARE/Local), seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
APPOINTMENTS and ACTIVITY FUND CHECKS
Ms. Rigdon moved to approve the appointment of Diana Pankratz as School Treasurer and Stacey Rush as Deputy Treasurer for FY11, the appointment of Mary Field as Encumbrance Clerk for FY11, the appointment of Mary Field as Activity Fund Custodian and Ann Wolff as Activity Fund Clerk for FY11, a list of persons authorized to sign checks on the school activity fund (Dr. Steve Tiger, Lanita Chapman, Mary Field and Stacey Rush), seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
INSURANCE POLICIES
Mr. Bandy moved to approve the proposed insurance policies for FY11 (same company as we are currently using), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
ACTIVITY FUND SUB-ACCOUNTS
Ms. Rigdon moved to approve activity fund sub accounts for FY11 as listed on Appendix A, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
THE ALLIANCE FOR MANUFACTURING EXCELLENCE
Ms. Rigdon moved to approve an agreement between The Alliance for Manufacturing Excellence, Inc., Northern Oklahoma College and Pioneer Technology Center to co-sponsor a Manufacturing Extension Agent (MEA) with Pioneer Technology Center serving as the Fiscal Agent, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
OSSBA MEMBERSHIP
Mr. Soulek moved to approve payment of membership fees to OSSBA for FY11, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
BLACKWELL GATEWAY PARTNERSHIP PROGRAM
Mr. Bandy moved to approve FY11 resource allocations to support Blackwell Gateway Partnership Program (in the amount of a $25,000 grant), seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
ALLOCATIONS FOR CAMPUS SAFETY AND SECURITY TECHNOLOGY
No action taken.
PURCHASE OVER $5,000
Ms. Rigdon moved to approve purchases over $5,000 as listed on Appendix B, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
EXECUTIVE SESSION
Mr. Soulek moved to convene in Executive Session, seconded by Ms. Rigdon. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
Executive Session convened at 9:30 p.m.
At 11:57 p.m., Mr. Buck acknowledged the return of the Board to Open Session.
Mr. Buck stated that the Board discussed personnel issues as listed in item 22. No action was taken.
EMPLOYMENT
Ms. Rigdon moved to approve employment of Brian Riddle, Financial Aid Officer, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rothgeb, yes and Soulek, yes.
SALARY AND STAFFING RECOMMENDATIONS
Mr. Soulek moved to approve FY11 salary and staffing recommendations as amended, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Ms. Rigdon moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix C, seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT
Mr. Bandy moved to adjourn, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes and Soulek, yes.
The meeting adjourned at 12:00 a.m.
Respectfully submitted,
Allison N. Christy
Allison N. Christy
Minutes Clerk
MINUTES
Regular Board Meeting
7:00 p.m., Tuesday, April 13, 2010
Room B-120
Pioneer Technology Center, 2101 North Ash
Ponca City, Oklahoma
CALL TO ORDER
Board President, Larry Buck, called the meeting to order at 7:03 p.m. The following members were present: Phil Bandy, Larry Buck, Mary Rigdon, Orva Rothgeb and J.D. Soulek. Staff members present included Steve Tiger, Stacey Rush, Steve Ketchum, Lanita Chapman, Molly Kyler, Arlene Stauffer, Mike Boon, Traci Thorpe, Vance Johnson, and Allison Christy. Jaylene Soulek, Kari Widener and Jamie Burtner (Blackwell Schools), Barry Bickle and Kristy Biby (Eastman National Bank), and Becky Hatten and Lori Jones (RCB Bank) were also in attendance.
REPORTS OR PRESENTATIONS
Jaylene Soulek, Kari Widener and Jamie Burtner, Blackwell Schools, presented on the Gateway Project at Blackwell Middle School.
CONSENT AGENDA
Ms. Rigdon moved to approve the Consent Agenda, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
ADMINISTRATIVE REPORTS
Stacey Rush, Director, Finance – Ms. Rush reported gave the Director reports as follows:
BIS –Copies of the I&E Magazine (Innovators & Entrepreneurs) were distributed to the board members. Two of PTC’s incubator clients are feature on the front cover. The BIS team hosted a business workshop with SBA on Financing/Capital. They also hosted a chamber lunch-n-learn for Ponca City on Managing change. Both were very well attended. Steve Marquardt and Johnny Thornburgh took the METS trailer to Bennington, OK, K-12 school on behalf of the Southeastern Regional Economic Development group in March.
Communications & Marketing – The Customer Service Task Force met on March 25 – they focused on reports outs on a Speed of Trust project. The group also discussed some future in-service topics that they would like to propose to the staff development committee. The Strategic Planning Core Team met April 6. The team worked on consolidating goals and ideas for mobilizing the future plan in teams. The proposed school-wide roll-out is scheduled for May 26 at 11:45 am. We have a Town Hall meeting scheduled for Monday, April 19 at 11:45 am. Molly, Lanita and Traci just finished the Women in CTE Leadership program. The last session was a leadership court and the group dissected the state agency’s preparedness and effectiveness in acting on their strategic plan.
Finance – Financial Reports were presented during agenda item 4. The Finance staff will be attending the spring ASBO (Association of School Business Officials) Conference in OKC on April 15-16.
Instructional Services – We had several students from BioMed and Health Careers qualify at state HOSA competitions to attend national competitions this summer. Students must place first or second to move on to nationals. BPA National Competition is May 4-9 – we had three students qualify. SkillsUSA state competitions will be held May 2-4. We will be celebrating our PTC student awards on May 11. SHARE Graduation ceremonies are May 18 at 6:30 pm; ABE/GED Graduation ceremonies are May 20 at 7:00 pm.
Student Services – Pre-enrollment is continuing for next school year as well as end of year IEP meetings. The Enhancement Center is helping second year students with the Employability Skills curriculum, resumes, job applications, letters, etc. They are also administering entrance assessments – COMPASS, WorkKeys, and competency tests for current students. The third graders and eighth graders from our sending schools will be here May 4-6. This is always a lot of fun. Area businesses help with the eighth grade activity. We are also gearing up for Summer Camps. Last week was the quarterly meeting of the Program Administrators at Tulsa Tech’s new Health Services Center.
Steve Tiger, Superintendent/CEO – Dr. Tiger distributed the Management Team meeting minutes. He also reported on recent resignations (Dana Compton. In the area of facilities planning, Dr. Tiger has been meeting with the Directors to work on short and long term planning for capital improvements and beautification, to include a sign and the statue. We want to work with a landscape architect and will be presenting other projects as well. The Strategic Plan roll-out is coming up, as mentioned. Our contract with Barlow will end this year. The BIS area may have the chance to provide fire fighter safety training (through grants). The TCTW SREB Conference is July 14-17 in Louisville, KY. We are planning to drive vans to cut costs so as many as possible will have the opportunity go attend. The next regular board meeting is scheduled for May 11, 2010 at 7:00 pm.
YADON AND PUTNAM
Ms. Rigdon moved to approve a contract with Yadon and Putnam, Certified Public Accountants for services for FY11, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
SCHOOL CALENDAR
Mr. Bandy moved to approve 2010-11 school calendar, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
PURCHASES OVER $5,000
Ms. Rigdon moved to approve purchases over $5,000 as listed on Appendix A (bus purchase in one payment), seconded by Ms. Rothgeb. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
FINANCIAL SERVICES PROVIDER
(Larry Buck left the room and abstained from the vote)
Ms. Rothgeb moved to approve the appointment of Eastman National Bank as the financial services provider for Pioneer Technology Center accounts for FY11-FY13, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Rigdon, abstain; Rothgeb, yes; and Soulek, yes.
PERMISSION TO SEEK BIDS
Ms. Rigdon moved to approve seeking bids for roof replacement for upper level C wing, lower level C wing, upper level Seminar Center and parapet walls between A area and C wing, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
EXECUTIVE SESSION
No Executive Session was held.
PART-TIME AND TEMPORARY EMPLOYMENT CONTRACTS, STIPENDS AND ADDENDA TO CONTRACTS
Ms. Rigdon moved to approve all part-time and temporary employment contracts, stipends and addenda to contracts as listed on Appendix B, seconded by Mr. Bandy. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
NEW BUSINESS
None.
PUBLIC COMMENT
None.
ADJOURNMENT
Mr. Bandy moved to adjourn, seconded by Mr. Soulek. The motion carried with the following votes: Bandy, yes; Buck, yes; Rigdon, yes; Rothgeb, yes; and Soulek, yes.
The meeting adjourned at 8:49 p.m.
Respectfully submitted,
Allison N. Christy
Minutes Clerk
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